Operations Coordinator

Job Description

Job Description

Operations Coordinator – Full Time – On-Site

Wine company seeks an Operations Coordinator who is, detail-oriented, accurate, is organized, can quickly execute tasks, and is a fast learner. You are passionate about the job you do and want to excel in your own life. Our business is growing rapidly and this is an excellent opportunity to grow with a fast-growing company.

This is a full time position with direct report to the owner. Quickbooks knowledge/experience is necessary.

Hours:

Monday-Friday 10am-5pm

This is an Hourly Employee Position with retirement benefits after 1 year of employment

Must live within 20 miles of 90278

Duties & Responsibilities:

· Inventory Management (Main warehouse inventory and office inventory)

· Issuing Purchase Orders for low stock and/or new items with owner’s confirmation

· Tracking Purchase Orders and control what is received against what is on the PO.

· Manages sales staff and collects weekly paperwork and reviews with owner weekly.

· Order entry coordinating logistics with a problem-solving focus.

· Post checks into Quickbooks against open invoices

· Shipment and delivery reconciliation

· Collections, billing and filing

· Process online consumer orders, prepare the orders for pickup or shipment and enter into Quickbooks invoice and payment.

· Aging – following up with accounts and reps for past due unpaid invoices.

· Monthly reports of wineries – Bill backs, brokerage.

· Special reports upon owner’s request.

Requirements:

· Microsoft Office software package knowledge is a MUST

· Basic Quickbooks knowledge required

· Follows procedures and company policies

· Must have a positive attitude and strong work ethic

· Ability to work effectively in a team environment

· Close attention to detail

· Must have excellent verbal and written communication skills (English)

· Highly professional skilled (best in class) performer capable of converting ideas to execution.

A basic Excel and Quickbooks test will be given at the time of the interview and a criminal background and credit check will be processed before hiring.

Job Type: Full-time employeeCompany Description

Wine company seeks an Operations Coordinator who is, detail-oriented, accurate, is organized, can quickly execute tasks, and is a fast learner. You are passionate about the job you do and want to excel in your own life. Our business is growing rapidly and this is an excellent opportunity to grow with a fast-growing company.