Office Administrator

Sight & Sound Systems, Inc. is on the lookout for a Part-Time Office Administrator. This role offers a chance to be part of a team-oriented workplace that values leadership, personal achievement, and career advancement. We’re eager to connect with individuals who have the ability to deliver superior services to our home technology customers. Please note, this role necessitates regular travel to our office located in Sterling, VA.

Role Description

This is a part-time on-site role for an Office Administrator located in Sterling, VA. The Part-Time Office Administrator will report directly to both the Sales Coordinator and the Sales Manager. This role involves close collaboration with the Sales team to effectively gather, monitor, and relay all sales leads from home builders. Additionally, the assistant will schedule and verify sales meetings, manage records, assemble project portfolios, and perform additional duties as needed.

Key Responsibilities:

Hours will be 10am-4pm, Monday through Friday.

Manage and oversee all incoming sales leads from home builder sales representatives, ensuring effective tracking and communication.

Greet and assist visitors arriving for sales meetings, addressing, or directing inquiries as needed.

Handle incoming calls, ensuring they are correctly forwarded, and capture comprehensive messages when necessary.

Ensure team cohesion by recording and sharing activities, noting any discrepancies, and highlighting ongoing requirements.

Facilitate customer inquiries regarding projects and services, ensuring prompt and accurate processing.

Coordinate with the Sales Manager to evaluate new client meeting requests prior to allocation to a Sales Associate.

Organize and verify sales consultations for the team utilizing specialized software.

Uphold the appearance of the reception space and manage the provision of refreshments in the showroom.

Provide regular updates on project progress to the Sales Manager and colleagues.

Compile and organize project-related materials, including visual aids and layout designs.

Undertake additional tasks as delegated by the Sales Manager.

Qualifications

High school diploma or equivalent; higher education or associate degree

Driver’s license and reliable transportation

Proven experience in an administrative assistant role

Proficiency in office management systems and procedures

Strong command of the Microsoft Office suite and internet applications

Excellent typing skills and familiarity with office equipment like printers and phones

Outstanding time management skills and the ability to prioritize work.

Keen attention to detail and problem-solving abilities

Exceptional written and verbal communication skills

Strong organizational skills with the ability to multitask