Sports Program Coordinator

Salary: Depends on Qualifications

Location : Gaithersburg, MD

Job Type: Full-Time

Job Number: FY2024-00917

Department: Parks, Recreation & Culture

Division: Recreation Programs & Sports (1415)

Opening Date: 05/17/2024

Closing Date: Continuous

FLSA: Non-Exempt

Description

Applications are being accepted by the for a full-time Sports Program Coordinator to assist in planning, organizing, coordinating, and implementing a variety of sports programs, activities, and services for youth, teens, and adults. This position will be available after July 1, 2024.

Gaithersburg Sports programs enable people of all ages and skill levels to enjoy clinics, leagues, and recreation opportunities in a fun, family-friendly, community setting. A variety of sports programs and activities are available year-round for competitive play as well as the development of lifetime skills.

The successful candidate will be positive, creative, and resourceful and bring a fresh perspective to assist in growing and improving existing sports programs while developing and launching new programs. You must have some experience in planning, scheduling, and implementing a variety of youth, teen, and adult sports programming including seasonal leagues, clinics, athletic field rentals, and various other sports activities and events. The position requires public contact and experience in youth and community outreach, engagement, and inclusion, particularly with underserved populations. Customer service inside and outside the organization must be a top priority, with special emphasis on the delivery of quality programs to the public. The ability to communicate effectively in English and Spanish is desirable.

40 hours per week; established business hours of operation are 8 a.m. to 5 p.m., Monday through Friday. Will require some evening, weekend, and holiday work to support or monitor programs, events, and activities. A core work schedule will be established upon hire.

Starting salary for this position is negotiable within the target hiring range ($55,000 to $60,000) and will be offered at a level consistent with the experience and qualifications of the candidate. We provide comprehensive insurance benefits (medical, dental, vision, long-term care, life), paid time off, generous retirement contributions, health and wellness programs, tools to assist with paying down student loan debt and managing student loans, training and professional growth opportunities, and excellent work/life balance.

Job Functions

What you will do with us:

Plan, implement, and supervise sports programs, services, trips, and events such as summer camps and clinics, Start Smart, Cross Country, Recmobile - Mobile Sports, outreach program, and various adult sports programs.

Identify and analyze sports programming needs of the community; develop, coordinate, and implement athletic and sports programs and activities to meet those needs.

Hire, train, secure, schedule, supervise, and evaluate part-time/seasonal staff and volunteers.

Work with local agencies to encourage sponsorship or participation in sports activities, programs, or events.

Evaluate the effectiveness of programs and analyze program fees, charges, and expenditures; recommend changes and implement improvements.

Assist with ensuring safety and security of all program operations and participants.

Prepare and distribute marketing or promotional materials.

Participate in budget development and monitor budget of assigned programs.

Schedule and coordinate rental and interdepartmental facility use and equipment needs.

Provide outstanding service, pursue continuous improvement, and exceed expectations. Key responsibilities are highlighted above; please to view the complete classification description for the full-time Program Coordinator position. The classification description indicates the full salary range established for a position in Grade 105 in the City's FY 2025 Schedule of Salary Ranges.

Qualifications

What you will need to be considered:

Excellent interpersonal, analytical, organizational, time management, outreach, communication (verbal and written), public relations, and customer service skills.

Demonstrated ability to manage multiple projects and responsibilities, problem solve, prioritize, and meet deadlines.

Solid computer skills (Microsoft Office); experience with financial and/or recreation management software a plus.

At least 2 years of college-level course work in Sports, Recreation, or related field; Associate's Degree or higher preferred.

At least 2 years of relevant paid professional work experience; previous experience in the public service field and in supervising employees preferred.

Ability to communicate effectively in English and Spanish (speaking, reading, writing, and understanding) preferred.

Valid driver's license.

CPR/AED and First Aid certification (may be obtained through the City upon hire).

Or any acceptable equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities to satisfactorily perform the essential functions of the job. Additional Information

Interested applicants must submit the following to be considered:

A complete online application (incomplete applications will not be processed)

Current Resume (attached to the online application)

Letter of Interest (attached to the online application)

Your cover letter should highlight why you are interested in the position, and your resume and letter should discuss past relevant experience and convey how that experience, in addition to your other special skills and abilities, make you uniquely qualified to serve in this position.

Review of applications will begin immediately, so prompt application is strongly encouraged. The position will remain open until filled; recruitment will close without notice when a sufficient number of qualified applications are received or all hiring decisions have been made.

This is a full-time, non-exempt position, which means an individual in this position is eligible for overtime compensation under the provisions of the Fair Labor Standards Act (FLSA) and the City's personnel regulations. Direct deposit of paychecks is a condition of employment for all City of Gaithersburg employees.

The successful candidate will be subject to a pre-employment background investigation. The City has established an alcohol-free, drug-free, and smoke-free workplace which applies to any person employed by, conducting business with, or applying for a position with the City. Each employee, as a condition of their employment, may be required to participate in pre-employment and reasonable suspicion testing. Employees classified as safety sensitive are also subject to immediate post accident and random testing.

For more information regarding the position, please contact Sports Senior Program Supervisor Patrick Aragon at or . Questions regarding the online application process may be directed to the Department of Human Resources at or .

This recruitment will establish an eligibility list which will be used to fill the current vacancy and may be used to fill other openings in this classification which occur in the next 12 months.

The City of Gaithersburg offers its full-time employees a broad range of benefits to enhance their personal and professional lives. Employees are eligible on their first day of employment (unless otherwise specified). We provide employees with competitive compensation, comprehensive benefits, and an environment that supports a healthy work/life balance.

HEALTH BENEFITS

Medical, Dental & Vision Coverage - employer pays 85% of premium in each tier

Multi-tiered coverage options (single, single + spouse, single + child, single + children, family)

Retirement Health Savings contribution (for non-participants in medical or dental plans) Medical Insurance

CIGNA HealthCare Open Access Plan

Prescription Drug Plan

Wellness Initiatives Dental Insurance

Sun Life Indemnity Plan

Use a dentist of choice or participating dentist for increased savings

Basic or Enhanced Plans offered Vision Insurance

National Vision Administrators

Use a provider of choice or participating provider for increased savings RETIREMENT SAVINGS PLANS

Eligible for immediate enrollment in all plans upon hire

401A - Employer contribution equivalent to 8% of employee's annual base salary; fully vested after 5 years

401K - Employer 3% matching contribution on the first 5% of employee's annual base salary contributed by the employee; fully vested after 5 years

401A Supplemental - Additional 5% employer contribution to eligible employees in the Public Works and Police Departments who have physically demanding jobs on a consistent basis; fully vested after 10 years

457-deferred compensation plan and Roth IRA (employee contributions only) PAID LEAVE

Vacation (12 - 24 days accrued annually; accrual rate based on years of service)

Sick Leave (13 days accrued annually; unlimited accrual)

Personal Leave (28 hours granted annually)

Holidays (11 holidays observed each year) ADDITIONAL BENEFITS

Long-Term Care Insurance (employer paid for base plan coverage); buy-up and spouse coverage available (employee paid)

Flexible Spending Accounts

Tools to assist with paying down student loan debt and managing student loans

Employer paid Basic Life and AD&D Insurance

Long-Term Disability & Workers' Compensation Insurance

Multilingual Stipend ($2,080 per year for eligible employees, paid biweekly)

Housing Stipend (Up to $3,600 per year for eligible employees)

Tuition Assistance (Up to $5,250 per year eligible after 1 year of service)

Healthy Lifestyle Incentives

Employee Assistance Program

First-Time Homebuyer Assistance

Ongoing Training/Personal Development Programs

Credit Union

Recreation & Leisure Opportunities & Discounts

Direct Deposit (required) Click on the link below to view general information about the benefits available.

(pdf)

01

Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and may be used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information ("see resume" is not acceptable) may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within your application?

Yes

No

02

Indicate the highest level of education obtained.

High School Diploma or GED

Some College (No Degree)

Associate's Degree

Bachelor's Degree or Higher

Other

03

List the relevant course work or other training you have completed. Include date of completion.

04

Do you have at least 2 years of paid experience in sports and/or recreation work or related field?

Yes

No

05

Do you have previous experience supervising paid staff or volunteers?

Yes

No

06

Please describe a specific sports-related program that you successfully coordinated, administered, implemented, and/or supervised. Include the budget, your level of responsibility, number of employees/volunteers supervised, the time you spent on the program, and explain how the program was marketed. If none, please state "None."

07

Are you First Aid and CPR/AED certified?

Yes

No

08

Do you possess a valid driver's license?

Yes

No

09

Are you able to communicate fluently in English (speaking, reading, writing, and understanding)?

Yes

No

10

Are you able to communicate fluently in Spanish (speaking, reading, writing, and understanding)?

Yes

No

11

How did you first learn about this employment opportunity?

City of Gaithersburg Website

Job Interest Card Notification

Indeed

GovernmentJobs.com

Other Website

Social Media

Friend or Relative

I am currently a City employee

Other

Required Question