Accounts Payable Specialist

JOB RESPONSIBILITIES

Reviews and processes subcontractor, supplier, and vendor invoices using three-way matching (Purchase Order, Order Receipt/Packing Slip, and Invoice)

Review subcontractors' pay application information, retainage percent, or amount and verify that it contains a related waiver and release document

Review and process vendor payments via ACH and/or checks

Request and obtain valid W-9 and 1099s for vendors and vendor remits

Maintain accurate cloud-based accounting file systems

Additional miscellaneous duties to support project accounting needs

Analyze tax amounts charged on miscellaneous invoices and purchase orders received nationwide to ensure the correct rate is paid and/or accrued

Monthly review of Vendor and Credit Card Statements

Respond to questions and inquiries from subcontractors, vendors, and the project team

Support accounting in month and year-end closing

Other duties as assigned/required

QUALIFICATIONS/REQUIREMENTS

1-3 years of accounting experience

Construction accounting experience is strongly preferred

Strong understanding of Florida Lien Laws, Waivers, NTOs, and COIs

Comfortable working in a paperless environment

Experience with sales and use tax calculations and accruals for multiple states

Proficiency in Microsoft applications, especially Excel

Experience working in multiple accounting systems (i.e., Oracle, Textura, Sage 300, Sage Paperless, Bluebeam, Omnidek, Procore, Ariba, Asana)

Strong research and problem-solving skills

Excellent customer service skills – both internal and external

Strong communication skills – both oral and written

Actively and effectively work in a team environment

Detail-oriented, organized, comfortable managing multiple projects, and meeting tight deadlines in a fast-paced environment

Cianbro is an employee-owned, tobacco-free, equal-opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status.