Administrative Assistant

Overview

An Administrative Assistant is an entry-level office professional who is accountable for coordinating office activities and operations to secure efficiency and compliance with company policies. Keep stock of office supplies and place orders when necessary. Plus, additional other administrative duties.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company policies

Prepare and Sort incoming and outgoing mail or packages.

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Support bookkeeping procedures

Create and update records and databases with financial and other data

Track stocks of office supplies and place orders when necessary

Receive and Ship out parts/supplies when necessary

Assist billing clerk with documentation to support invoices

Assist colleagues whenever necessary

Manage & log incoming orders for parts, supplies and service calls from customers and Sales personnel

Coordinate with Service Manager dispatching of Field Service Technicians to installations, service calls & deliveries

Qualifications

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and fax machines

Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Must be able to work Fulltime Monday through Friday 8am to 5pm