Staff Accountant

Cordia Resources by Cherry Bekaert is partnered with a prominent research foundation who is seeking Staff Accountant with Grants experience to join their team on a 3 month contract basis with the potential for contract to hire. Details below!

Title: Staff Accountant

Location: Remote

Hourly Rate: $30.00 - $40.00/hour

Job Type: Contract to Hire

Responsibilities

Finance Administration and Support

Reviews, prepares, processes, and maintains appropriate documentation for all non-routine expenditures, including reimbursement requests, requisitions, and invoices.

Reviews and monitors expenditures and revenues on a monthly basis, including internal charges; makes corrections as needed and maintains appropriate documentation

Problem-solves payment and accounting issues as they arise; Monitors accounts payables and invoicing, ensures timely and accurate payment of invoices and contracts, following up with central accounting as necessary.

Serves as primary liaison with program, procurement, and accounting for all travel and expense reimbursements (TER)s and related questions; Reviews all TER submissions for accuracy and ensures expenses follow Brookings’ policy; troubleshoots issues with relevant staff; trains staff on travel processes, policies, and procedures

Approves timesheets in the MyWorkday system, ensuring appropriate charging within established budgets; provides staff training on submitting time, ensures approval of all delegate-submitted timesheets, and troubleshoots timesheet issues.

Maintains and updates the timesheet tracker with relevant project information to ensure alignment with available funding; communicates changes to staff; reconciles leave balances to tracker on a monthly basis

Maintains petty cash bank, including monthly reconciliation; reviews, approves, and fulfills petty cash requests.

Proposes ideas for increased efficiency in existing processes and implements ideas to improve upon existing procedures and structures.

Maintains electronic finance files, reviewing regularly for organization and archiving as necessary.

Grants, Funding, and Proposals

In collaboration with GS staff, prepares proposal budgets and modifications in accordance with donor guidelines for review by Managing Director; uploads relevant information to proposal site

Maintains and updates monthly grant and project BTAs with latest financial data for monthly review with Finance; submits needed corrections as directed by the Managing Director

Monitors grant milestones to ensure timely submission to funder; coordinates any needed changes with program development staff; monitors and maintains accounts receivable

Performs monthly review of grant expenditures and grant budgets to ensure expenses are charged to the appropriate account and appropriate project; Notifies Managing Director with any concerns

In coordination with Grants Administration, prepares and reviews funder financial reports for Managing Director approval; ensuring accuracy of reporting and appropriate presentation;

Processes incoming grant and other revenue; sets up new projects in accounting system; maintains and ensures grant documentation files are organized and up to date; prepares pre-award spending requests; updates revenue tracker as revenue is received