Civil Construction Project Coordinator

Job Description

The Project Coordinator will be work with the estimating team plays a critical role in bridging project management and estimating functions. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with engineers, project managers, estimators, and other stakeholders. The Project Coordinator ensures that project estimates are accurate, complete, and aligned with project objectives, and provides essential support throughout the project lifecycle.

Requirements

1. Estimating Support

Assist the estimating team in preparing accurate project cost estimates, including labor, materials, equipment, and subcontractor costs.

Gather and organize necessary project documentation, such as blueprints, specifications, and technical drawings.

Collaborate with engineers, project managers, and estimators to ensure a thorough understanding of project requirements.

Coordinate and schedule pre-bid meetings with stakeholders, ensuring that all necessary parties are informed.

2. Project Coordination

Coordinate project activities, ensuring compliance with timelines and budgets.

Monitor project progress, track milestones, and provide regular updates to the project manager and estimating team.

Assist in scheduling meetings, site visits, and project-related events.

3. Documentation and Administrative Support

Organize and maintain project-related documentation, including contracts, permits, and insurance certificates.

Prepare and distribute project-related reports, such as progress updates, budget reports, and meeting minutes.

Manage document version control and ensure proper filing of all project-related information.

Prepare and organize necessary documents for the bid, including requests for information (RFIs), proposal drafts, and specifications.

Ensure that all documentation is accurate and complete and manage document revisions.

4. Communication and Stakeholder Management

Serve as a liaison between the estimating team, project management, and other stakeholders.

Address stakeholder inquiries and escalate issues to the project manager when necessary.

Communicate with stakeholders, including project managers, technical teams, procurement, and clients, to gather necessary information for the bid.

Develop and manage a timeline for the pre-bid process, ensuring that all tasks are completed on schedule.

Identify and address potential delays, escalating issues as needed.

Work closely with the bid or proposal team to ensure that all elements of the proposal are cohesive and meet the client's needs.

5. Quality Assurance and Compliance

Ensure that project estimates comply with industry standards and company policies.

Coordinate quality assurance activities with the project team, ensuring that project work meets specified quality standards.

Track and document quality-related issues and coordinate with the project manager to resolve them.

Review all bid materials for quality and consistency, ensuring compliance with requirements.

Qualifications:

Education: Bachelor’s degree in civil engineering, Construction Management, or a related field. (Preferred)

Experience: At least 1-3 years of experience in project coordination, estimating, or a related field in civil engineering/construction.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with construction estimating software (e.g., HCSS, and Sage 300 and Sage paperless).

Interpersonal Skills: Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment

Organizational Skills: Strong organizational and multitasking skills, with a high degree of attention to detail.

Problem-Solving: Ability to identify and resolve issues proactively.

Benefits

Comprehensive benefits package, including health insurance, retirement plans, and paid time off.

Opportunities for career growth and professional development.

A collaborative work environment with a focus on teamwork, safety, and innovation.