Finance & Administration Director - DRC Resilient Health Systems

Research Triangle Institute (RTI) has over 30 years’ experience assisting governments, communities, and the private sector. As a not-for-profit, independent research institute based in North Carolina, USA, RTI has roughly 6,000 employees with global experience implementing international development projects.

IDG’s Global Health Division works in Neglected Tropical Diseases, infectious disease, including TB, HIV/AIDS, and Malaria; global health security, Heath Systems Strengthening - including Health Governance, Health Finance, Human Resources for Health, Capacity Building, and Health Policy and Advocacy; Public-Private Partnerships; and Maternal-Neonatal-Child Heath and Reproductive Health and Family Planning. We address a range of public health problems to reduce disparities, lower disease burdens, and build locally owned sustainable health programs in lower- and middle-income countries.

Program Description:

The anticipated USAID Resilient Health Systems for Healthy, Resilient Communities activity in the Democratic Republic of the Congo (DRC) seeks to support stronger, more resilient health systems at all levels; save lives; decrease morbidity and disability; and increase the potential of women, newborns, children, families, and communities to thrive. The activity will advance universal health care coverage while scaling up and sustaining equitable coverage of high-quality, high-impact primary health care, and building on evidence-based practices to achieve and sustain health outcomes in select geographic areas.

Position Description:

RTI is seeking a Finance and Operations Director for an anticipated USAID/DRC Resilient Health Systems for Healthy, Resilient Communities activity. The Finance and Operations Director is responsible for leading all operational and financial aspects of the anticipated Activity. Through this, they will play a crucial role in supporting the Chief of Party in the successful implementation and management of the activity, leading a high-functioning operations and finance team, and ensuring a positive relationship with USAID. They will oversee areas including finance, operations, reporting, budget analysis, and human resources. This position will report to the COP and be based in Kinshasa, with travel to activity implementation areas.

Please note that this position is contingent upon funding availability/award from USAID.

Responsibilities

Roles and Responsibilities:

Supports the COP in various management responsibilities, serves as a member of activity leadership team, setting a positive and professional tone for the team, collaborating closely with the other functional team leaders and contributing to overall program management;

Develops and maintains effective partnerships with USAID, subcontractors, and other stakeholders to foster coordination and collaboration;

Manages staff through performance planning, development, and evaluation processes. Ensures practices are in place to keep a high level of staff morale and retention, with an eye to career progression. Provides staff performance feedback, offering solutions and problem-solving;

Ensures coordination of project management and planning and advises staff on effective relationship management, communication, and follow up;

Contributes to the design and implementation of project start up and close out, at headquarters, regional, and country levels;

Provides oversight to the program’s administrative function;

Leads Activity’s operations and finance function, ensuring sufficient resources and needed skill sets are present on or support the activity team to meet USAID and RTI needs.

Oversees and manages the development, establishment, and adherence to Activity standard operating procedures.

Develops and oversees a system for efficient and compliant forecasting, purchase, storage and delivery of any project goods, materials and commodities

Develops and maintains comprehensive activity risk planning and mitigation procedures.

Ensures systems for physical and team security across all suboffices and teams.

Responsible for identifying and implementing improvements in work processes.

Manages aspects of assigned staffing by creating/maintaining a clear organizational structure with specific roles, responsibilities, and reporting lines.

Liaises with RTI regional offices and business partners per RTI policy and practices;

Oversees and is responsible for contractual compliance and regulatory monitoring;

Facilitates learning around program operations, through identifying lessons learned and best practices and sharing across the program and RTI.

Responsible for monitoring budget performance and expenditures; reporting routinely on programmatic achievements and financial management indicators, internally and to the client;

Ensures management systems and project procedures track expenditures (including labor), monitoring them against the work plan and budget, ensuring compliance with company policy and client standards and regulations;

Contributes to planning, oversight and coordination of program activities, resource allocation, and financial performance;

Responsible for guiding and coordinating financial analyses and reporting to clients and to RTI;

Performs monthly monitoring of other direct cost and program status reports;

Reviews and approves the following: staff expense reports in Concur, purchase requisitions in Marketplace, monthly client invoices, partner and service invoices in OnBase, subaward modifications;

Reviews monthly forecasts and financial reports with Finance Manager (FM), guides FM in completion of quarterly Accruals Report and Baseline Report for USAID;

Respond to ad hoc requests from USAID for financial data.

Qualifications

Qualifications:

Master’s Degree in relevant area (business, finance, accounting, or a similar relevant field) with 10 years of relevant work experience. A master’s degree may be substituted by a bachelor’s degree and at least 12 years’ experience.

At least 10 years’ experience in financial management of large, complex, donor-funded projects, with demonstrated experience with funds control, monitoring of fraud and abuse and demonstrated success in managing sub-contracts/sub-grants with international consortiums including local organizations, and NGOs.

Experience in the African region, West/Central Africa and DRC or other fragile and conflict affected countries.

8 years of progressively responsible experience implementing USAID-supported activities that are similar in terms of complexity, scope, and budget.

Familiarity with Federal Acquisition Regulation policies and procedures related to grants, procurements, and subcontracts and other relevant USG cost accounting standards and USAID rules and regulations.

Strong demonstrated skills in operations and administrative management, including HR, procurement, logistics, and security.

Demonstrated skills in building, mobilizing, and leading multidisciplinary teams.

Proven ability to work independently and multi-task in high-pressure settings.

Ability to resolve sensitive and complicated work issues with senior high-level country counterparts, donor representatives, and senior-level staff.

Excellent interpersonal communication and writing skills.

Excellent knowledge of MS Word, Outlook, QuickBooks, PowerPoint, and Excel.

Verbal and written English and French proficiency is required.

Regular Full-Time