Executive Office Assistant - Midtown

Job Description

About the Opportunity

This is an opportunity for an articulate Office Assistant to join an established real estate firm in Midtown Manhattan. The ideal candidate has a passion for delivering and ensuring excellent support to our Partners, Management Team and associates. Strong organizational and interpersonal skills, and the ability to multi-task in a busy real estate office environment, are paramount. Candidates must be team players who take initiative and are detail-oriented, with proven talent in problem-solving. Strong communication skills are also essential.

The Office Assistant will be entrusted with our client’s outstanding reputation and will be responsible for any/all office support tasks – i.e. mailings, email promotion & marketing, answering phones, fielding client inquiries, excel-based research projects, and handling a variety of other day-to-day tasks/directives. Must be able to work well with others, under the supervision of the firm’s Partners. Residential RE experience and a valid NYS RE license are preferred.

About the Company

Our client is a premier residential real estate brokerage firm based in Manhattan, run by two Ivy League educated (Harvard, Columbia), ex-Wall Street investment bankers (Goldman Sachs, Bank of America). They transact apartment rentals and sales on behalf of tenants, landlords, buyers, and sellers alike. Their team is a talented, well-educated, and dedicated group of real estate professionals, with a proven track record and an outstanding reputation. They pride themselves in providing the highest level of professionalism and client service. The foundation for their success stems from their comprehensive training, dedicated support, and unique market position.

Responsibilities

Performing Bank Runs / Banking Transactions

Mailing Work / Preparing Mailing Labels / Handling Post Office Runs

Email Promotion / Heavy Email Work

Excel-Based Research Projects

Assisting With Business Development Projects

Assisting Management Team w/ Various Tasks

Assisting w/ Events

Processing Receipts

Booking & Coordinating Travel

Conducting Introductory Rental Conversations w/Clients

Updating and managing the Client Management System

Assigning Clients To Our Associates

Managing Calendars

Answering Phones

Any/All Office Support Tasks

Requirements

4-year college degree required

Residential brokerage experience preferred

Strong values and high ethics

A winning "can do" attitude

Excellent organizational and problem-solving skills

A commitment to providing exceptional customer service

Strong computer and Excel skills

Superior telephone etiquette

Ability to demonstrate good judgment

Responsiveness – this is a fast-paced industry

A warm & friendly demeanor

Excellent typing skills

Deep proficiency w/ Microsoft Office (including Excel)

Hours, Salary, Benefits

9 am To 6 pm – 5 Days Per Week

65 - 75K

W-2 Salaried Pay

Excellent Health Care Plan

Worker's Comp & Disability Insurance

Retirement / Profit-Sharing Plan

Paid Time Off (“PTO”) Days & Paid Holidays

Resumes & Cover Letters

All submissions provided are strictly confidential. Polished candidates should email a resume & cover letter.