BookKeeper/Office Manager

Job Description

Job Title: Office Manager/Bookkeeper

Location: Sparta, Illinois, USA

Company Overview: We are a small, dynamic arms manufacturer committed to providing high-quality products for defense and security. With a focus on innovation and reliability, we cater to a global clientele, offering a range of small-arms solutions.

Job Summary: As an Office Manager/Bookkeeper, you will be at the heart of our operations, ensuring our office's smooth and efficient running. You will manage our financial records, oversee administrative tasks, and support the executive team. This role requires a highly organized, detail-oriented individual with a knack for multitasking and a passion for the defense industry.

Key Responsibilities:

Maintain accurate financial records and perform all bookkeeping duties including accounts payable, accounts receivable, payroll, and bank reconciliations.

Manage office supplies inventory and place orders as necessary.

Coordinate with vendors, suppliers, and service providers to ensure timely delivery and maintenance.

Support the management team with administrative tasks, such as scheduling meetings, managing calendars, and organizing company events.

Ensure compliance with industry regulations and maintain confidential company records.

Assist in the preparation of monthly financial reports and budget forecasts.

Handle employee records and assist with HR functions such as recruitment, onboarding, and benefits administration.

Serve as the primary point of contact for internal and external stakeholders.

Qualifications:

Proven experience in bookkeeping and office management, preferably in the manufacturing or defense sector.

Proficiency in accounting software (e.g., QuickBooks, Sage) and MS Office Suite.

Strong organizational and time-management skills.

Excellent communication and interpersonal abilities.

Attention to detail and problem-solving skills.

Knowledge of industry-specific regulations and compliance standards.

Bachelor’s degree in business administration, Accounting, or a related field is preferred.

3-5 Years of equivalent work experience in accounting, bookkeeping, etc. is required.

We Offer:

Competitive salary and benefits package.

A dynamic and supportive work environment.

Opportunities for professional growth and development.

We are an equal-opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.