Administrator, Global Mobility

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices and shared services centers; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.

Position Summary

Working as part of the tight-knit Manila team, you will advise and manage key HR processes for a specific client group in our Manila office. Flexible in your approach you will be keen to develop your professional knowledge in a fast-paced and stimulating working environment.

Although primarily focused on day to day operational matters, you will also work across a wide range of projects. You can anticipate unforeseen challenges and will be both resilient and pragmatic in your approach to managing change.

Supporting our HR Managers and Specialists, you will develop a good understanding of employment law. You will also be at the heart of our focus on delivering the Firm’s 2020 vision of profitable growth and will champion our internal culture. Aware of the contribution that you can make to the plans and decisions that will deliver engaged people and outstanding client relationships around the world, you will be confident in speaking up and proactively look for ways to make a difference and implement process improvements. In return, you will have a front-row seat in a business that is changing rapidly within a team that is friendly, supportive and welcoming.

Our Functional Area

Trusted advisor or career coach, project manager or strategist, recruitment administrator, talent expert or experienced generalist? As part of our global People (Advisory) team, you can expect to utilize and develop your skills across every aspect of human resources and talent management.

Whilst traditional HR tasks are an important component of our work, we also apply this practical knowledge to high-level strategic initiatives that deliver on our employer value proposition to best enable and grow our business. We lead and manage significant projects to attract, retain and engage the best people, and we are recognized for our ability to get the job done.

We’re proud of our high performance work ethic, as well as the central role that we play in fostering an inclusive and collaborative culture. Through extensive contact with partners and business services leaders, we are trusted to offer advice and implement changes that help our teams perform at the highest level and deliver outstanding client service. Working with us will enable you to become a great professional, and develop a uniquely broad range of experience to draw on throughout your career.

Duties and Accountabilities1

· Maintain a centralized global database tracking live and proposed activity using the Firm Mobility system and relevant HR systems.

· Manage and coordinate day to day operations by drafting documentation, completing HR submission forms (PANs) and joiner/leaver repatriation administrative tasks.

· Process expense reimbursements and allocate costs to the relevant practice groups.

Coordinate and process billing for all mobility vendors

Liaison with Benefits team to ensure proper information and reports are provided.

Prepare Mobility reports for all regional advisory teams.

Review system workflow data and monitor efficiency points

Provide support to Global Mobility specialists and Mobility team.

Respond and handle shared mailbox messages as first point of contact, escalating issues to Global Mobility Specialists as needed.

Execute data entry and analysis on compensation and relocation assistance deemed taxable in the USA/UK

Assist and coordinade task workflows with the mobility team (signed terms, RAC approval, immigration related matters and payroll/tax matters)

Qualifications

1-2 years of experience on end-to-end assignment life cycle and mobility management

Advanced MS Office knowledge (Word, Excel, Powerpoint)

Data entry and data analysis (excel basic)

Strong ability to manage cross-cultural diversity in the workplace.

Ability to work in different time zones as the business may need.

Keen attention to detail

Commercial and business awareness

Outstanding communication skills

Driven by professional growth

Strong professional presence

Client service focus

Team player

Strong judgment

Proactive, resourceful, takes initiative

Fluency in English

International experience a plus

Location & Reporting

This role reports to the Global Mobility Specialist

1The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.