Procurement Coordinator

Hays Specialist Recruitment has partnered with a Real Estate Association in Vancouver, BC . We are looking to hire a Procurement Coordinator(Services) to join their team on a contract basis of 3 months . This is a Hybrid role, and can be Part time or Full time.

Your responsibilities:

Assist in creating a centralized procurement function to allow for formalized, standardized agreements/ contracts and terms and conditions. Specific deliverables include, but are not limited to:

Review and develop procurement policy and procedures

Defined procurement process, plus templates for basic components within the process (e.g., RFP)

Document library accessible to and usable by any team members involved in procurement.

Develop standard templates and contractual clauses specific to procurement categories

Develop RFx evaluation process and criteria and ongoing supplier evaluation process

Inventory and centralize existing contracts and agreements

Create/improve centralized record keeping system for all contracts and a log/tracking system to monitor expiry dates and pricing

Change management and communications plan to ensure knowledge transfer and adoption across the organization.

Train and coach staff to be able to take on the newly created tasks related to the procurement function (knowledge transfer)

Develop communication to all staff to explain newly created policies and procedures

What you need to succeed:

Procurement

Demonstrated experience in creating procurement policies, processes and documents (e.g., RFP, RFQ, RFEOI, ITT) and respective templates

Experience facilitating at least 5 major procurement processes (>$250,000) across a range of products and services. Contract Development/Review

Demonstrated experience with developing commercial terms in contractual agreements (e.g., payment schedules, service level agreements, performance targets)

Some experience with legal terms and conditions within contracts (e.g., risk assessment of liability), ideally at a paralegal level

Contract Management

Experience managing a portfolio of contracts, including reviews, renewals and vendor performance management

Demonstrated ability to create contract and vendor management processes and documents

Whats in it for you:

The opportunity to work with a reputable organization, with a hybrid work option. You will be able to help business organize their procurement strategy and be part of a great team. Hourly rate is between $50-$85, dependnig on experience and education