Receptionist / Administrative Assistant

At Griffith Company, we recognize that people are our most valuable resource. We nurture that resource by fostering a work environment that encourages communication, respect and recognition. In this environment, Griffith Company employees flourish, taking their careers to new levels. In addition to offering a 120 year history of quality, safety and excellence, Griffith Company has a dynamic, exciting and supportive culture where opportunity for growth abounds.

POSITION PURPOSE

The Receptionist/Administrative Assistant is responsible for various operational administrative duties for the regional office location. It is highly essential that this position works closely and collaborates with all departments within the Region.

ESSENTIAL FUNCTIONS

Front Desk Duties

Greeting visitors and monitoring their access to the facility.

Answering phones

Scanning of invoices and indexing them

Cash receipts - collecting checks and logs it in

Opening and distributing mail

Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up

Facility Assistant

Coordinates and manages the facilities function for the office.

Issue FOB keys for Field and Office staff.

General Office Administration

Coordinate setup of proper equipment and items for new hire

Maintain and update process documentation

Order Office Supplies

Order Office and Jobsite Furniture

Maintain vendor and pricing information for miscellaneous office items and furniture.

Coordinate lunches for bids, partnering meetings and in-house meetings.

Plan various regional events.

General Operations Support

Onboarding craft new hires.

Assist Project Managers in ordering office supplies/equipment for office trailers that are located at the construction site;

Plan project site and/or partnering meetings;

Assist the Estimating Department during bid days;

Distribute Vehicle Registrations, Fuel Cards, and Home Depot Cards to field and project teams.

Order safety gear and apparel for new hire distribution.

Other operation support services, as needed.KNOWLEDGE, SKILLS & EXPERIENCE

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

At least 4 years of experience in administrative roles supporting senior management.

Intermediate to advanced level in Microsoft Word, Excel, Outlook, and PowerPoint

Exhibit professional and strong communication skills, both verbally and in written grammar

Ability to communicate to all levels of the organization

Ability to use critical thinking to resolve daily challenges and analyze data

Accurately succeeds under pressure and prioritizes tasks to meet deadlines

Builds and maintains positive working relationships

Welcomes professional and personal development

Exercises good judgment in a variety of situations

Ability to carry out special projects independently and with minimal guidance or supervision

Works well in groups

Confident in working with high-level executives

Handles confidential matters with utmost discretion

Ability to handle frequent interruptions

Adaptive, creative at problem solving

Good time management/multi-tasking, juggling multiple projects and tasks

COMPETENCIES

Effective communication

Adaptability/change management

Conflict resolution/problem solving

Decisiveness

Time management/multitasking

Detail oriented

Interpersonal awarenessPHYSICAL REQUIREMENTS

Most time spent in an indoor office environment

Sitting at a desk for prolonged periods of time

Occasional lifting of files and boxes up to 20 lbs

Pushing/pulling of file cabinets

Extended visual use of a computer screen

Frequent typing

Company Benefits Package

In addition to offering a comprehensive benefits package for all employees — including a superior health benefits package — Griffith Company also offers generous performance-based compensation. As part of an Employee Stock Ownership Plan (ESOP) Corporation, Griffith Company employees have the opportunity to directly and financially benefit from the Company's success. Other benefits include vacation time, sick days, paid holidays, and a 401K program. (Benefits are subject to eligibility requirements)

Hourly rate: $18-24 Hourly

Relocation assistance will be provided to candidates outside of the local area on a case-by-case basis.

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Griffith Company is an equal opportunity employer and an employee-owned company.