Administrative Assistant

Job Description

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to business owners and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should be bilingual, have excellent oral and written communication skills, detail oriented and organized, and competent Word, Excel, and PowerPoint skills.

Duties: Perform general administrative duties such as but not limited to;

Maintaining inventory of office supplies and equipment

Ensuring all work stations stocked with essential supplies

Assist with Social Media Management

Monthly Newsletter

Communicates clearly and effectively with staff, clients, and caregivers

Maintains client confidentiality and respect for clients

Assist with Scheduling and Verifying ABA services rendered daily

Updates center calendar and BI birthday list

Assist with obtaining coverage for clients when there are therapist cancellations

Assists with interviewing and hiring behavior therapists/RBTs that are suitable for company culture

Answer phone, provide basic information on services, take messages, and set appointments

Respond to emails or forward email to appropriate staff

Responsible for recording all inquiries for service and walking new client through onboarding process

Greeting clients

Assists Supervisors with creating programming materials

Collecting and storing employee documents

Collecting and storing client documents

Submitting authorization request

Supporting all staff

Conducts facility tours and orientation to services

Job Qualifications & Skills

Must have a High School Diploma or GED. Some college credits are preferred.

Experience as an administrative assistant or office admin assistant preferred

Knowledge of office management systems and procedures

Working knowledge of office equipment, like printers and scanners

Proficiency in Google Docs and/or MS Office (MS Excel, Word and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Dependable

Experience with children with autism and/or developmental disabilities preferred