HR Coordinator

Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

We are recruiting for an HR Assistant/Coordinator to support HR Operations primarily for the Hong Kong office and from time to time for the rest of the APAC region. Coming into an established team, this is scope for personal development and progress in a career in HR.

Reporting lines:

HR Manager – Hong Kong

Responsibilities include:

HR Operations:

Handle general HR-related enquires coming into the HR shared mailbox or direct

Put together HR reports and perform data input/extraction for the People team when necessary

Administration and coordination of new employee inductions/orientation program

Generate fact-based company letters for employees for example on agile working, proof of employment, travel visa applications, etc.

Prepare office communications on miscellaneous occasions such as new joiner announcements and the firm's wellbeing activities, etc.

Source and liaise with service providers for office activities

Administration of employee medical insurance: enrolment, change and termination

Assist with census on annual renewal of life and general medical insurance

With the assistance of vendors, liaise with employees/new joiners on work visa applications

Assist the HR Advisor with the preparation of annual tax filing for IRD and distribution to all employees

Report to IRD on joiners & leavers, including those departing Hong Kong to ensure timely tax clearance

Provide support on administering the rental reimbursement scheme

Quarterly cost reporting on regional roles in Hong Kong to the Finance team

Manage employees’ arrival and departure arrangements, including sending notifications, preparing and discussing final payment & documents

Administration of employee leave records

Ensure timely production of probation reminders and confirmations

Payroll:

Handle end-to-end monthly payroll process

Prepare overtime report and cost allocation to Finance post-payroll

Ensure payslips are delivered to employees at all levels

Handle general payroll enquiries

Prepare monthly MPF remittance report before uploading to service provider’s online portal

Assist the HR Advisor with interoffice secondment payroll/tax filing

HRIS Administration:

Update the HRIS systems (i.e.Workday) with information related to new joiners, leavers, seat rotation, promotion, change in hours, salary increment, OOP, termination, client secondment, international assignment, etc.

Maintain up-to-date information on all kinds of leave arrangements through effective communication and perform manual adjustments accordingly

Law Society Compliance:

Report to the Law Society of Hong Kong (LSHK) bi-weekly by entering NOC, and annually by Form 1

Administration of Professional Indemnity Scheme i.e. Essar reporting

Help with registration of being a foreign lawyer, renewal of Hong Kong practicing certificate (HKPC), RFL certificate, Solicitors Regulation Authority (England & Wales)

Ad-hoc request on issuing letter as supporting documents for removal of condition on HKPC, RFL application, and OLQE applications. Assist in application to be appointed as a civil celebrant

Help with the application for NQ admission and obtaining first HKPC where necessary

Specific duties or responsibilities may be reviewed from time to time to reflect changes in personnel and management structure, staff location or services.

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