Legal Secretary

Focused on labor and employment law since 1958, Jackson Lewis P.C.’s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® “Best Law Firms”.

The St. Louis office of Jackson Lewis is located in a brand new office suite in Clayton (with a view of Shaw Park), and parking in the building garage is included.

Job Summary

This team member will support multiple attorneys (4+ including the office managing principal) by providing a full range of support, including, but not limited to, preparation/revision of correspondence, pleadings and documents; e-file pleadings; calendar maintenance; and various office and client filing. As an integral part of the team, this team member also is involved with office wide administrative functions. Our hybrid office schedule includes one remote day each week.

The successful candidate is a very organized, detail-oriented team player possessing at least 5-10 years recent litigation secretary experience (including electronic filing).

Essential Functions

Engage in the work of the attorney by demonstrating knowledge and status of current cases and projects, utilizing available resources in order to achieve.

Support four+ attorneys in employment law matters and backup support for colleagues as needed.

Provide support to the OMP as executive administrative assistant including membership/board functions, managing appointments, creating and tracking data including budgets & client lists, travel planning, etc.

Serve as liaison to clients, as well as between internal departments and outside agencies.

Prepare/revise correspondence, pleadings, documents and other clerical assignments as directed.

Handle a wide variety of complex and confidential time-sensitive material.

Work with teams to complete conflict checks and open new client engagements as requested.

Assist with billing review, inquiries and collections.

Maintain calendars, CLE & bar licenses, reports and time records.

Book and organize travel arrangements as needed; assist with expense reimbursement.

Maintain docketing for litigation attorneys.

Transcribe electronic dictation, and schedule depositions.

Various office and client filing.

Proofreading documents.

Other office administrative functions as needed.

Qualifications/Skills Required

At least 5 years recent experience in a legal administrative assistant role within a law firm supporting litigation attorneys, experience with labor and employment law a plus.

Experience supporting a top level firm leader a plus.

Familiarity with state and federal rules and procedures, as well as procedures with state and federal agencies.

Must have a solid understanding of technical legal terminology as well as court filings.

Experienced with trial preparation and briefs.

Strong verbal and written communication skills, as well as excellent proofreading skills.

Ability to timely respond to deadlines, balance workload and take initiative.

Proficient with Office Suite, including Outlook, Word, Excel, and PowerPoint. Law firm billing experience a plus.

Strong interpersonal skills and ability to work well in cooperative, small office environment in a large national firm, ability to communicate with attorneys and support staff on every level, and punctuality with excellent attendance.

Educational Requirements

High School diploma or equivalent required.

4-year college degree preferred.

Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law

R160-2024