Legal Secretary

A highly regarded law firm is seeking experienced candidates for a Legal Secretary position in their Washington D.C. office. The firm is seeking candidates willing to commit to an open ended contract, with experience in immigration law or as an executive assistant preferred.

This is a contract role, open ended

Hours are 8:30am - 5:00pm OR 9:00 - 5:30 (37.5 hours)

Pay starting in the mid 20s to low 30s per hour dependent on experience.

5 days per week in office

Position Summary:

The Legal Support Specialist (formerly Legal Secretary) position supports attorneys in a secretarial capacity. Provides a wide range of administrative, clerical and document processing services in the Business Immigration Practice Group. Candidate should also be flexible to work overtime as needed.

Duties & Responsibilities:

Maintains legal files (both paper & electronic), organizes and files documents in designated order, as well as prepares, keyboards, enters, proofreads and processes legal and administrative correspondence

Processes time entry, opens new matters, drafts engagement letters and audits responses, makes travel arrangements, processes reimbursement expenses, maintains calendar, collates information, writes reports, prepares agendas, reviews and prepares of billing invoices, and other administrative duties, as needed by the department

Manages phone lines for supported attorneys, fields calls and conveys messages as necessary

Communicates with clients and agencies

Updates information and uploads documents into an immigration case management system

Manages document deliveries and tracks final executed documentation

Assists with overflow work and performs additional duties and responsibilities as assigned

Skills & Competencies:

Strong ability to maintain high standards, use good judgment and seek out ways to contribute and anticipate needs

Strong attention to detail, organizational skills and ability to manage time effectively

Excellent interpersonal skills, communication skills and the ability to collaborate well in a team

Position also requires the ability to work under pressure to meet strict deadlines

Qualifications & Prior Experience:

Bachelor’s Degree or equivalent experience is preferred

Minimum 5 years of experience working in an Immigration law practice strongly preferred

Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

Previous experience with INSZoom is a plus

Exceptional computer skills with the ability to learn new software applications quickly

Consilio offers non-attorney flexible talent placement rates that range from $15 to $100 per hour depending upon experience level and specific skills requested by the client, the candidate’s general skill set, the applicability of candidate's skill set to client need, client budget, number of hours requested, and other factors. A specific rate of pay for a project will be discussed with you if it is determined that you are a potential fit for a role.