Executive Assistant to Chief Executive Officer

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.

This is a temporary assignment in a hybrid work environment - home office / local office at One Porsche Drive, Atlanta, GA

Responsibilities:

Administrative Support: Manage the CEO’s calendar, including planning and scheduling meetings, conferences, and travel. Efficiently handle incoming and outgoing communications, ensuring prompt and accurate responses. Prioritize daily tasks to support the CEO’s workload and company operations.

Office Management: Maintain a pleasant and functional workspace, overseeing tasks such as managing the office environment, restocking supplies, and maintaining equipment.

Event Coordination: Plan and execute company events, handling logistics and ensuring alignment with company standards.

Client and Visitor Support: Provide front-line support, manage inquiries, and ensure a welcoming environment for all visitors.

Communication and Documentation: Maintain internal communication platforms and manage documentation flow, including preparing materials for meetings and presentations.

Special Projects: Lead and support CEO on special projects and assigned tasks as needed.

Other duties as assigned

Preferred Qualifications:

Proven experience as an Executive Assistant or similar role.

Strong organizational and multitasking abilities with attention to detail.

Excellent communication and interpersonal skills.

Highly Proficient with Microsoft Office Suite (Outlook, Teams, PowerPoint).

Proactive, independent, and capable of taking initiative.

Ability to handle confidential information with integrity and discretion.

Qualifications

State the required minimum qualifications required to successfully perform the job. These qualifications are necessary for someone to be considered for the position.

Required qualifications include:

Education:

High School diploma required

Bachelor’s Degree preferred

Experience:

7+ years administrative experience

3-5 years Executive Assistant support experience in a corporate environment preferred

Experience reverse mentoring new executives preferred

Skills:

Excellent written and verbal communication skills

Ability to appropriately handle confidential information discretely

Ability to exercise sound judgment and initiative

Ability to operate independently with wide degree of latitude

Problem-solving skills & critical thinking

Strong organizational skills

Accuracy & detail orientation

Quick apprehension

Self-directed

Service-orientation

Reliability

Proficiency with Microsoft Office, with focus on MS Word, MS PowerPoint and MS Excel, Intranet suites

Schedule/Shift: Hybrid role

Physical requirements

While performing the duties of this job the employee is required to talk, hear, walk, sit, stand, climb stairs on occasion with prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.