South Austin Admin Local Gov't Office

Job Title: Administrative Coordinator

GENERAL DESCRIPTION

The Administrative Coordinator provides comprehensive administrative support across various programs. Responsibilities include meeting management, procurement coordination, document preparation, and general clerical tasks.

ESSENTIAL FUNCTIONS

Perform general office duties including records retention, meeting management, and travel coordination.

Coordinate meeting logistics, prepare agendas and minutes, and assist with committee management.

Assist with budget management, report preparation, and correspondence for division programs.

Coordinate procurement activities including purchase requisitions, quotes, and invoice processing.

Maintain filing systems, update paperwork, and archive documents as required.

Assist with office supplies orders and travel arrangements for division employees.

Greet visitors, respond to inquiries, and administer annual inventory processes.

Serve as backup to the main Receptionist/Administrative Assistant.

GENERAL QUALIFICATIONS

Experience:

2-3+ years of clerical/administrative experience.

Education: Graduation from an accredited high school or equivalent is required.

Preferred: Administrative Assistant Certificate, Spanish language proficiency.

Knowledge, Skills, and Abilities:

Proficiency in file management systems, budgets, and Microsoft Office Suite.

Strong communication skills, both written and verbal.

Ability to handle multiple tasks effectively and work independently.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.