Receptionist/Office Administrator

Salary: $60-70K base

Greet and welcome guests and clients in-person and over the phone and provide excellent customer service.

Answer and direct phone calls to the appropriate contact, relay messages in a timely manner.

Function as a liaison for building administration, building vendors and office facilities; point of contact for fire drills/search teams and will disseminate news/requests from the building.

Oversee daily coffee, tea and beverage service and snack pantries for the office.

Daily stock assorted beverages in the main/back-office kitchens and service multi-function coffee machines.

Load and unload the dishwasher and hand wash delicate dishes and glassware throughout the day.

Send reminders for personal items stored in the refrigerator and ensure weekly cleaning each Friday.

Regularly take inventory, order and stock office/kitchen supplies and refreshments.

Oversee general office cleanliness, stock printers/copiers and discard old print jobs.

Handle daily lunch order and deliveries; coordinate catering services and event planning for onsite/off-site events.

Provide a consistent and professional experience for all candidates in the Washington, D.C. office.

Point of contact for conference room scheduling; maintains setup and upkeep before and after meetings.

Maintain and update the Washington, D.C. phone list, seating chart, floor plans.

Manage keycard access and update the office vendor contacts list and other site-specific databases.

Coordinate regular shredding and manage in-house and off-site filing for the Washington, D.C. office.

Oversee daily mail sort, receive deliveries, and coordinate FedEx, UPS, USPS, and courier pick-up services.