Accounting Assistant

Job Description

Job Title:

Accounting and Administrative Assistant

Position Summary:

The Accounting and Admin Assistant supports Capitol Helicopter managers and employees through a variety of tasks related to organization and communication. Providing internal and external customers with great service is the most important feature of this position. Although most tasks will be well defined, there will at times be a need for self-directed research and creativity to find solutions within the parameters established by management. This position will require balancing planned tasks with emerging needs that may have more urgent timelines. Prioritizing effectively will require flexibility and an ability to think clearly in the moment.

The Administrative Assistant reports to the Administrative Director and may be assigned other duties as needed to adapt to organizational priorities.

Key Responsibilities and Duties:

Support company leadership with building and maintaining a variety of forms, lists, letters, presentations, and other work products as needed

Assist with collection of receipts and reconciliation of receipts to credit card charges

Reconciliation of the company credit card via QuickBooks

Prepare monthly employee credit card reports

Assist with entry and information maintenance in the company’s tracking software

Assist tracking expenses through compiling invoices, receipts, and other means of documentation

Assist with entry and information maintenance in the company’s tracking software

Qualifications

Desire to continually learn, and develop broader skills and knowledge

Verbal and written proficiency in English

Ability to communicate in a friendly, professional, and effective manner

Proficiency in basic Microsoft Office products (Word, Excel, Outlook, Teams, PowerPoint, Adobe, DocuSign.)

Experience with QuickBooks a plus

Functional understanding of digital office technology

Demonstrated ability to identify opportunities for improvements to work processes or procedures, and successfully implement them

Availability to work on-site full-time at the base in Sacramento, CA

Previous experience supporting a professional office or operationCompany Description

Capitol Helicopters Inc. is a leading organization in the helicopter industry, committed to providing safe and secure working environments for its employees, and clients.