Sales Administrative Assistant

Job Description

The Administrative Assistant will be responsible for inputting sales orders and client information into personalized company system, arranging shipments, placing orders with vendors, and following up with clients on past due orders. They will work closely with the accounting department and serve as a liaison for office logistics.

Hours: 9:00am – 5:00pm

Pay Rate: $19.00

Role Priorities:

Understand products and answer client questions on cost, shipping, and delivery.

Utilize FESTA for all client orders.

Serve as the office logistics liaison.

Collaborate with accounting and sales departments.

Performance Requirements:

Assist Manager with office logistics.

Create vouchers for Accounts Receivable and Accounts Payable.

Generate shipping documents and input shipment data into the company system.

Monitor and update shipment information.

Maintain relationships with suppliers, customers, and colleagues.

Optimize customer experience.

Coordinate with warehouse for daily shipments.

Manage inventory counts based on receiving and delivery.

Respond to customer queries efficiently.

Organize documents.

Preferred Skills, Experience, and Educational Requirements:

Minimum high school diploma.

Experience in data entry with attention to detail.

Excellent communication skills, both verbal and written.

Strong organizational skills and ability to work independently and in a team.

Proficiency in English.

Familiarity with Microsoft Word, Excel, and Outlook.

Preferred Skills and Experience:

Previous experience in administrative roles.

Familiarity with office systems and FESTA software.

Knowledge of inventory management.

Customer service experience.

Malone Workforce Solutions is an Equal Employment Opportunity EmployerCompany Description

Malone Workforce Solutions is a private, award-winning company that provides workforce solutions to clients spanning across several industries through multiple divisions: Malone Staffing, JC Malone Associates, Management Registry Inc., Malone Healthcare, HR Alliance, Nextaff, AllCalls, Jeane Thorne Staffing, and AllStaff. Headquartered in Louisville, KY we have 71 physical branches in multiple states and currently operate in 42 states! We have experienced incredible growth and will continue this trend by investing in our most important resource: our people. Malone has been helping people find great jobs since 1969. We offer health, dental, vision, weekly pay, and more - but even better? This is a great opportunity to work with a company who really has respect and an interest in developing their employees.