Office Administrator

Job Description

Benefits:

Competitive Wages

Tools Provided

Uniforms Provided

Paid Training

Flexibility

Career Advancement Opportunities

Growing Industry

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Employee discounts

Health insurance

Training & development

Vision insurance

Job Title: Office Administrator

Reports To: Franchise Owner

Key Areas of Responsibility:

The Office Administrator is an integral part of FlyLock Security Solutions Seattle, supporting operations in the growth of the company. The Office Administrator will have significant contact with customers; therefore, this person must demonstrate a high level of professionalism and seek to exceed the customers expectations. The Office Administrator must have the ability to work well with leadership and the Service Technicians.

Duties:

Manages all customer service calls.

Assures quality customer service.

Follows through on customer requests.

Schedules projects, dispatch technicians, and communicates any changes to the schedule to the appropriate service technician as required.

Assists with the implementation of marketing plans.

Provides daily support to the Franchise Owner and General Manager.

Assures all information and administrative paperwork is properly entered into the software program.

Prepares Work Orders.

Creates and maintains all customer files as required.

Completes time sheets daily.

Sends follow-up emails to potential customers and partners as appropriate.

Prepares bank deposits.

Coordinates and documents all communication affecting customers, employees, or suppliers.

Invoices customers, track payables, and manages accounts receivables.

Assures that all accounting budgets are balanced.

Manages office supplies within budget.Qualifications, Knowledge and Skills Required:

Minimum of 2 years administrative or office experience (experience in the locksmithing and security solutions industry is ideal).

Good relationship-building skills with a diverse population including all customers, partners, technicians, and all other company employees.

Good written, verbal, and phone communication skills.

Basic organizational, clerical, administrative, planning, and organizational skills

Ability to manage multiple functions at the same time and maintain good organizational skills.

Able to work with minimal supervision, both individually and as part of a team.

Timely and effective responses to the needs of customer inquiries.

Accounting and budgeting experience is strongly desired.

Basic computer proficiency including Microsoft Word, Excel, and Outlook.

Working knowledge of CRM systems such as SalesForce.