Front Desk Receptionist/ Office assistant

Job Description

Job Title: Receptionist/Assistant Office Manager

Overview: We are seeking a competent and proactive individual to join our team as a Receptionist/Assistant Office Manager. This role plays a crucial part in ensuring the smooth functioning of our office environment. The ideal candidate should possess excellent organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. As the first point of contact for our clients and visitors, professionalism and a welcoming demeanor are essential.

Responsibilities:

Front Desk Management:

Greet and welcome visitors with professionalism and warmth.

Answer and redirect incoming calls promptly and accurately.

Manage incoming and outgoing mail and packages.

Maintain a clean and organized reception area.

Administrative Support:

Provide administrative assistance to various departments as needed.

Schedule appointments and meetings, and manage conference room bookings.

Assist in preparing and formatting documents, presentations, and reports.

Maintain and update office records, databases, and filing systems.

Office Operations:

Monitor and maintain office supplies inventory; anticipate supply needs and place orders accordingly.

Coordinate with vendors and service providers for office maintenance and repairs.

Assist in organizing office events, meetings, and team-building activities.

Ensure compliance with office policies and procedures.

Assistance to Management:

Support the office manager in daily administrative tasks and projects.

Handle sensitive and confidential information with integrity and discretion.

Collaborate with other administrative staff to achieve organizational goals.

Requirements:

Proven experience as a receptionist, administrative assistant, or similar role.

Proficiency in MS Office (Word, Excel, Outlook) and office equipment (e.g., printers, scanners).

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Attention to detail and problem-solving skills.

Professional appearance and demeanor.

Ability to maintain confidentiality.

High school diploma; additional qualifications in office administration or related field are a plus.

Benefits:

Competitive salary commensurate with experience.

Health, dental, and vision insurance coverage.

Paid time off and holidays.

Opportunities for professional development and growth within the company.

A supportive and collaborative work environment.

Application Process: To apply, please submit your resume and a cover letter outlining your relevant experience and why you are the ideal candidate for this position. We look forward to reviewing your application and potentially welcoming you to our team!