Legal Secretary

Litigation Secretary - Cohn Baughman The expectations for the position include but are not limited to: DUTIES: * Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office.

* Draft, edit, proof, compare, redline legal documents for attorney and paralegal review.

* Download litigation documents.

* Calendar court dates on scheduling orders.

* Set up deposition/arbitration dates, arrange for court reporters etc.

* Manage and arrange Outlook calendar dates and Webex meetings for attorneys/paralegals.

* Enter attorney billable time on all case matters using Sage Timeslips program.

* Enter all case related expenses into Sage TimeSlips program for invoicing.

* Track/send weekly attorney time reports to Managing Partner & Office Administrator * Manage weekly reminders to attorneys and follow up on missing billable hours.

* Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices.

* Arrange/book travel for attorneys using Concur Travel system.

* Submit all attorney expense reports using Concur Expense system.

* Process/request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date.

* Process/request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team.

* Assist with opening new case files and accepting case assignments in T360/TyMetrix * Assist with tracking and submitting case budgets and approvals in T360/TyMetrix * Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues.

* Manage attorney CLE hours and professional dues.