Executive Assistant & Office Manager

Job Title: Executive Assistant & Office Manager

Department: People and Culture

Reporting To: CEO, with a dotted line to Director of P&C

Welcome to Daiya Foods, where we operate a manufacturing facility and offices that are LEED Certified, embodying our commitment to sustainability through the Leadership in Energy and Environmental Design principles. Our dedication to minimizing environmental impact extends across our operations:

At Daiya Foods, our social and environmental sustainability efforts are integral to our mission. As pioneers in the plant-based movement, we're driven by innovation and a passion for creating delightful alternatives. Whether you're vegan, vegetarian, have food allergies, or are simply curious about plant-based options, our diverse portfolio of great tasting foods invites everyone to the table.

Join our team of food-loving Daiyans, where our shared passion, vision, and ability to bring smiles to each other's faces fuel our journey of plant-based exploration.

Your Future Role

We are seeking a highly organized and adaptable Executive Assistant to the CEO & Office Manager to join our team. Reporting directly to the CEO, this dual role will support the CEO with administrative tasks and manage office operations to ensure smooth and efficient functioning. As Daiya’s EA & Office Manager you have excellent communication skills, exceptional attention to detail, and the ability to multitask effectively. Known as a ‘go to’ person across our Senior Leadership team, you are flexible, adaptable and strive for continuous improvement.

What You Will Do

Provide comprehensive administrative support to the CEO, including managing schedules, arranging meetings, and handling correspondence.

Serve as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and discretion.

Coordinate international and domestic travel arrangements and itineraries for the C-suite team ensuring all arrangements are made efficiently and within budget.

Support the broader Senior Leadership Team with travel arrangements, expense management, and other tasks as assigned.

With directly with the Office & Admin Coordinator to ensure integrity across supplies, orders, and general inquires. Support the reception area as needed to help ensure a welcoming client and employee experience.

Organize and maintain CEO's files, records, and confidential information with the utmost confidentiality and discretion.

In collaboration with People & Culture, plan and coordinate company events, meetings, and conferences as needed.

Assist with special projects and initiatives as assigned by the CEO and the Director of People & Culture.

Your Background

Bachelor's degree in Business Administration, Communications, or related field preferred.

2-5 years of proven experience as an Executive Assistant or similar role supporting C-level executives, interacting with Board of Directors and high-level customers required.

Strong proficiency in MS Office Suite and other relevant software applications.

Superb customer service skills.

Experience with office management responsibilities is a plus.

What You Bring

Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals across all levels.

Strong organizational skills and the ability to prioritize tasks effectively in a fast-paced environment.

Exceptional attention to detail and accuracy in all work performed.

Ability to maintain confidentiality and handle sensitive information with discretion.

Proficiency in managing multiple calendars and schedules.

Problem-solving skills and the ability to anticipate needs and proactively address issues.

Daiya’s Core Competencies

Emotional Intelligence – You possess the ability to manage emotions, as well as seek to understand the emotions of others around you.

Growth Mindset – You find opportunities and possibilities when challenged, embrace continuous learning, and constantly strive to grow and improve.

Effective Communication – You effectively listen, assess, and adjust your communication to align your intention and impact.

Collaboration – You work with and through others to create great results for Daiya.

Driving Results – You take the initiative to find solutions, deliver results, maintain focus, and drive accountability.

Service Excellence – You understand and serve the needs of others (Daiyans, consumers, and our communities)

Compensation, Benefits & Perks

Daiya’s compensation offerings are based on a pay-for-performance philosophy. The pay range for this position is from $70,000.00 - $90,000.00 annually; the base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. Permanent team members may be eligible for our competitive annual bonus program, subject to program eligibility requirements.

At Daiya, investing in our people is a top priority. We believe in building a flexible, hybrid model to make work-life harmony a reality. We strive to build diverse and high performing teams and empower continuous learning to grow and improve ourselves.

Competitive compensation

Extended health benefits

3 weeks’ vacation

Flex days

Retirement savings matching program

Flexible spending account

Fun and creative environment

On-site fitness studio

On-site practitioners

Inspiring and innovative work

Smart and passionate teams

Making people and the planet a healthier place

At Daiya Foods, we are committed to fostering a diverse, inclusive, and equitable work environment, one in which employees can bring their whole selves to work everyday. We welcome and celebrate differences because we believe a multitude of perspectives fosters innovation and will help us achieve our vision.

Daiya Foods is an Equal Opportunity Employer (EOE) and prohibits discrimination of any kind. We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identify or expression, racialization or ancestry, disability, religion, marital or family status, age and/or status as a First Nation, Metis, Inuit, or Indigenous person. We endeavor to recruit, develop, and retain the best talent from a diverse candidate pool and truly believe that diversity, equity, and inclusion among our team members is vital to our success as a company. We trust that in applying for a role with us you value this as well!

Daiya Foods humbly acknowledges that the land on which we work, live, and play is the unceded traditional territory of the Coast Salish peoples, including the Tsleil-Waututh, Squamish, and Musqueam Nations. This connection to the land is not only a source of inspiration but also a guiding force in our journey towards greater environmental stewardship and community engagement.