Administrative Coordinator

LHH is in search of an Admin Support Coordinator for a client in Naples, Florida. Administrative Coordinator responsibilities include supporting regular office operations, screening phone calls, scheduling meetings, and helping with additional operational support. Ideal candidate will be strong in computer skills and a typing warrior.

Position Responsibilities

Answer, screen, & process all incoming calls &r messages for managers & staff.

Greet customers & represent Ci in an outgoing, positive manner.

Maintain equipment repair log.

Monitors distribution of customer equipment & parts

Coding vendor invoices & packing lists.

Collection of work orders from technicians

Review all work orders & provide pricing according to contracts & price agreements.

Assist in annual reconciliation & counting of inventory.

Assist & coordinate customer billing.

Reconciliation of petty cash monthly

Monitor Technicians Time Entry Daily & Process Bi-Weekly

Prepare complex data & summarize same through spreadsheets, graphs, reports & other documentation.

Miscellaneous typing, word processing, filing, order tracking for branch manager.

Other duties as assigned.

Qualifications

High school degree. Associate’s degree, or some college/business courses preferred.

Requires 3+ years minimum related experience

Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word.

Preferred Qualifications

Microsoft Dynamics AX Experience preferred.