Legal Administrative Assistant

Responsibilities

Answering the phone and providing white glove service to all clients

Manage Firm Calendar and assure there are no double bookings, and all necessary appointments and dates are scheduled to the calendar.

Manage office correspondence and administrative tasks such as answering phone calls, communicating with opposing attorney offices, responding to emails, and reminding the team of upcoming deadlines

Arrange travel, schedule meetings and appointments for the team, coordinate with outside vendors for events.

Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents as needed.

Undertake other duties as needed to ensure the firm operates efficiently

Be willing to take on any other necessary administrative tasks to help the firm run smoothly

Qualifications

Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary

Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment

Candidates must have worked with legal software, case management, and docketing programs

Ability to comfortably use all Microsoft Office products

Applicants must have excellent communication skills and organizational skills