Administrative Assistant Fleet

Job Summary: This pivotal role serves as a cornerstone in supporting the Fleet department at our Hauppauge, NY location, providing indispensable administrative assistance.

Responsibilities:

Obtain requisite approval signatures for requisitions and meticulously process them with PO/AP, ensuring seamless transactions.

Oversee the procurement and cancellation of EZ Passes, as well as the addition and removal of vehicles from both EZ Pass and WEX systems.

Efficiently collect, organize, and maintain all paperwork, encompassing timesheets, invoices, and more.

Monitor and ensure compliance with vehicle registration requirements.

Skillfully generate Equipment Rental Purchase Orders against existing POs.

Actively participate in weekly fleet meetings, contributing valuable insights and updates.

Provide adept support for Milwaukee One-Key operations.

Offer assistance to our 298 fleet with assorted tasks, demonstrating versatility and adaptability.

Manage FMCSA/OSCAR/HUT/IFTA requirements with precision and attention to detail.

Maintain a meticulous record of auction units and oversee related processes.

Expertly identify unit numbers on mail and assign them to respective PCs, facilitating streamlined management of traffic violations, registrations, toll by plate, and other matters.

Qualifications:

Associates Degree or higher.

Minimum of 2 years’ experience in administrative support and a fast paced environment.

Strong computer skills including web-based applications and MS Office (particularly Excel).

Must have strong analytical, organizational, verbal, written, and communications skills.

Must be highly motivated and self-directed.

Must be able to work on a team, with various partners from start to finish.

Viewpoint experience a plus.

Experience in Automotive or Fleet industry preferred