Executive Assistant to Chief Marketing Officer

Are you looking to break into a high-growth career within a global company? Do you have a background in business operations, administration, project coordination, or customer success?

The Mullings Group is looking for a full-time Executive Assistant to join our team and directly support our Chief Marketing Officer. In this role, you will assist the CMO with a variety of administrative tasks and strategic projects for the media and marketing departments and act as their liaison across various functions within the organization, as well as externally with clients. You will be responsible for executive-level communications, project coordination and overseeing timelines, calendar management and scheduling, creation and deployment of client contracts and marketing/media deliverables, and more.

A highly collaborative person who is also comfortable working as an individual contributor and making decisions will thrive in this role. You should be an excellent communicator, naturally resourceful with the ability to solve problems, be highly organized with great attention to detail, and possess the ability to multitask in a fast-paced environment.

Proficiency with standard office software platforms is a must (Microsoft, Teams, Google Suite, Zoom, etc). Familiarity with creative and project management platforms is a plus (Adobe Creative Cloud, SmartSheet, frame.io, Canva).

Please note that this role is in-office 5 days a week at our headquarters in Delray Beach, FL.

Responsibilities, including but not limited to:

Managing meetings and calendar invites, including meeting recaps/notes when applicable

Manage Business Development pipeline and support prepping/sending BD Marketing Materials

Production calendar management

Production scheduling

Conference prep and support

Supporting ongoing priorities and initiatives

Support with drafts for Proposals/SOWs

Partnership support

Client interaction

Booking travel

In-studio client support and studio management support when needed

Help align processes and procedures

Qualifications:

Bachelor’s degree

4-5 years of applicable experience

Detail-oriented and able to meet deadlines

Extremely organized

Creative mindset and approach

Very technically savvy and familiar with Zoom and shared document platforms like SharePoint and Gdrive

High level of expertise in Microsoft Office suite

Experience with PM platforms, a plus

Comfortable being both an individual contributor as well as working with a team

Excellent communication skills, both written and verbal

Ability to work in a fast-paced environment

Self-motivated & self-sufficient with proven ability to take initiative and create solutions, and desire to make a tangible impact

Compensation includes salary & benefits.

More about The Mullings Group Companies:

In 1992, The Mullings Group decided to go “all in” on technology and medical devices because people were not only living longer but wanting to live healthier and we know tech would always seek a higher ground. Since then, we have successfully completed more than 9,000 searches in the medtech / healthtech / life sciences industry with over 900 companies globally. Our search team has a combined tenure of over 100+ years with TMG — a rare indicator of success, commitment, and consistency.

As the only search firm in the world with a full media and marketing arm in our organization, we understand how critical it is to tell our clients stories at scale to support Attention & Awareness, M&A, Recruiting & Talent Access for emerging technology companies. Our 7-time Telly Award winning media and production company, Dragonfly, has created content for some of the most successful medtech organizations in the world. Who brings your message to market matters and so does their reach.

We have established ourselves as the “voice of the industry” in developing companies and careers. With over 175,000+ sets of eyes on us every day on career platforms like LinkedIn, where careers are built, we are the trusted partner in the industry.

TMG is headquartered in Delray Beach, FL, with offices in the US, Canada, the UK, and APAC. As we continue to expand our search practices nationally and internationally, we continue to grow in medtech / life sciences and emerging high-tech industries.