Sr Administrative Associate - TS SCI CI Poly - Chantilly - to

JOB TITLE: Sr Administrative Associate

LOCATION: Chantilly VA

CLEARANCE: TS SCI CI Poly

TARGET COMP: $110,000 - $120,000

The Senior Administrative Assistant shall provide coverage until 1700 (5PM)

The duties will include providing executive office support to include editing and coordinating communications, tracking & processing various awards, archiving, SharePoint administration, and attending meetings to record and disseminate minutes.

Shall provide office support and Front Desk coverage handling traveler correspondence and walk-in questions.

Shall provide support to include calendar management, editing and coordinating correspondence, tracking actions, and attending meetings to record and disseminate minutes.

Shall provide front office support to the Principal Deputy Director/OHR, Deputy Director/OHR, and Chief of Staff to include calendar management, editing and coordinating correspondence, and back up support for TIER actions. Tasks:

Draft and/or provide critical/final review of correspondence.

Draft, proofread, edit, and coordinate documents such as instructions, spreadsheets, presentations and reports.

Build briefing packages and present information.

Analyze metrics and provide summary to senior management.

Administer databases and spreadsheets to include managing user accounts and accesses, creating reports, and performing updates.

Maintain an efficient office environment to include assisting in the ordering of supplies/equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.

Maintain a schedule of appointments for a manager or office.

Assist in planning, scheduling, organizing, and execution of meetings, events, conferences, and off-sites.

Coordinate to schedule meetings with principals.

Coordinate visitor requests, parking, and catering requests

Maintain/create and distribute contact cards for leadership.

Greet and escort visitors.

Retrieve, sort, and distribute incoming mail, newspapers, faxes, and other publications / documents.

Arrange for the delivery of outgoing mail/packages with the mailroom.

Prepare travel/training arrangements and process travel/training accounting/vouchers for the program office.

Administer the online data repository tool, developing, editing and managing SharePoint websites.

Coordinate training requirements and related events for offices SharePoint POCs

Coordinate and process Freedom of information Act (FOIA) requests and the publication review process

Recommend innovative processes to improve the efficiency and effectiveness of the office.

Compose written communication in response to complex customer queries.

Prepare routine status reports and track office-related metrics.

Manage routine website content updates and coordinate more complex website changes with webmaster.

Archive/retrieve classified documents/media in the Information Management Operations Applications database in conformance with federal and NRO policy.

Maintain and update the Records Management Plan

Implement, maintain, and bi-annually audit the BPO Group file plan structures (hard copy records and electronic copy records)

REQUIRED

Clearance: Active TS/SCI w/ CI Poly

Education: High School Diploma or GED equivalent

Relevant Experience: 7 years

DESIRED SKILL SET

Demonstrated experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies

Experience with protocol and precedence; NRO/IC/DoD structure, regulations, directives, and policies

Extensive knowledge of NRO/IC/DoD organizational structure, mission, vision, culture, values, Philosophy and operating principles

If you are interested in pursuing this opportunity, please respond back and include the following:

MS WORD Resume

required compensation.

Contact information.

Availability

Upon receipt, one of our managers will contact you to discuss the position in full detail.

Steve Fleischner

Recruiting Manager

INTERMEDIA GROUP, INC.

EMAIL:

LINKEDIN:

JASON DENMARK

Sourcing Recruiter