Payroll Assistant

Overall purpose of the Payroll Assistant job is to assist with the delivery of the day to day activities of the Payroll Department liaising with HR, Finance and the wider business adhering to legislation and in accordance with company policy.

Key Responsibilities of the Payroll Assistant role: On a weekly basis provide first line contact for payroll enquiries and answer pay queries received via telephone, email and in person from staff Input PAYE and sub-contractors data onto payroll system for weekly payments and deductions with speed and accuracy and within specified non-flexible deadlines Verify with the Inland Revenue that sub-contractors are registered to work in the construction industry at the correct tax bracket Check ID and eligibility to work in the UK Ensure that timesheets are correct in liaison with the Senior Contracts Manager and ensure that correct authorisation is obtained for payment weekly Sort and prepare weekly payslips and statements including stapling any attachments for distribution Responsibility for the secure and confidential treatment of payment records.

Ensure that correct authorisation is obtained before the release of sensible and confidential information Ensure in house databases are kept up to date in line with other departments.

Ensure holidays and sickness are entered onto the Sage Payroll system and the correct pay accordingly is paid Ensure that discrepancies regarding pay are rectified and records are amended.

Backup databases and Sage Payroll as necessary Responsible to ensure correct procedures for expense claims are carried out and paid correctly Ensure that deductions are correct in liaison with relevant department Create and log weekly reports and ensure they are filed in the correct place Reconcile the weekly timesheet with the payroll statements and ensure that each sub-contractor has been paid to the correct contract and the correct rates of pay Ensure that the BACS system is being used correctly and update as necessary Ensure that the sub contractor’s cheques are correct and cross reference authorisation weekly P45/P60 Dealing with the HMRC for subcontractor payments Keeping all records up to date i.e.

starters and leavers and day rates Setting up SSP or any other statutory payments that need to be done for any week Dealing with Child Support Agency queries Dealing with employee queries i.e.

Tax, CIS statements, change of bank details and change of address.

Also queries about pay i.e.

missed shifts, deductions and expenses.

Then liaising with the relevant contract manager to solve their query Any other ad hoc duties as authorised by the Payroll Manager