Real Estate Planning Manager

About Us:

Welcome to Gallagher – a global leader in insurance, risk management, and consulting services. With a growing team of more than 45,000 professionals worldwide, we empower businesses, communities, and individuals to thrive. At Gallagher, you can build a career whether it’s with our brokerage division, our benefits and HR consulting division, or our corporate team. Experience The Gallagher Way, a culture fueled by shared values and a collective passion for excellence. Join one of our dynamic teams, where you'll play a pivotal role in shaping Gallagher's future and unlocking unparalleled opportunities for both clients and yourself.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Responsibilities:

The Real Estate Project Manager’s role is to coordinate the build-outs of our branch offices, located throughout the country -- from space planning through construction and move-in. This includes coordination with architects, property managers, contractors and vendors.

Essential Duties and Responsibilities:

Space Planning

Discuss program requirements with the local business to set expectations for the space and to meet Gallagher Real Estate standards.

Interface with the local business to review and refine each space plan “Test Fit,” as needed until a final plan has been accepted by all parties.

Coordinate with internal IT colleagues to determine the placement and requirements for the data room and additional equipment.

Interface with the real estate brokers and real estate attorney to assure that the final Test Fit and Specifications are incorporated in the lease documents.

Assist local business in the selection of finishes, chosen from Gallagher standard color schemes.

Coordinate with the furniture vendor to develop furniture plans based on the final Test Fit. Obtain and review proposals. Place furniture orders and incorporate installation into overall project schedule.

Coordinate with IT and outside vendors to facilitate low voltage, access control and AV needs on a per project basis.

Project Management

Serve as the primary point of contact for the local business during the build-out and move.

Coordinate with the landlord’s GC to obtain pricing for the build out and work to value engineer the space to reduce Gallagher’s potential costs.

Schedule weekly calls with the local business, GC, IT and all vendors to recap project status in effort to keep project on schedule.

Obtain a GC schedule for the build-out and coordinate the timely installation of furniture, cabling, appliances and equipment to meet project deadlines.

Review and approve all invoices to be paid by Gallagher. Provide the invoices to accounting for capitalization.

Coordinate punchlist walk-thrus to assure that all work is fully completed and acceptable.

Assure that all permitting, including building permits and occupancy permits have been properly obtained.

Coordinate with the local business contact and the move vendor to assure that the move is properly planned.

Work with the move vendor, and the local business to assure that all existing spaces are properly and timely decommissioned.

Participate in weekly Corporate Real Estate Meetings to review and provide status updates for each project.

Qualifications:

Required:

High school diploma and 5 years related experience required.

Preferred:

Bachelor's degree preferred.

Proficient in AutoCAD (Version 2015LT at a minimum)

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Compensation and Benefits:

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you’ll get, depending on your job level these benefits may improve:

Medical/dental/vision plans, which start from day one!

Life and accident insurance

401(K) and Roth options

Tax-advantaged accounts (HSA, FSA)

Educational expense reimbursement

Paid parental leave

Other benefits include:

Digital mental health services (Talkspace)

Flexible work hours (availability varies by office and job function)

Training programs

Gallagher Thrive program – elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing

Charitable matching gift program

And more...

We value inclusion and diversity

Click to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.

Permanent