Event Production Manager

Please note: candidate must currently reside in the UK and be able to work in the UK without sponsorship.

We’re seeking an Event Production Manager to join our Operations team. The Event Production Manager will report directly to the Venue Manager.

What You’ll Do:

The Event Production Manager will act as the primary point of contact for the client during the planning process while also liaising with our on-site event, technology, and control room teams to ensure a seamless meeting event experience from start to finish. The Event Production Manager will ensure that the client’s vision for their event is executed, and that the client is fully supported from kick-off to post-event. The Event Productions Manager acts as project manager and ensures completion of on-site responsibilities by the Event Operations Team. The Event Production Manager supports our hybrid, virtual, and physical meetings products. The Event Production Manager lives Convene’s values and exhibits our hospitality standards at all times.

As the Event Production Manager, you will:

Plan and oversee meetings programs across our physical, hybrid, and virtual products.

Effectively communicate both verbally and written, with all levels of associates, clients, and all Convene departments in an attentive, friendly, courteous, and service-oriented manner.

Effectively listen to, understand, and clarify concerns raised by associates and clients.

Serve as a pre-sales support function for our Sales team to advise on applicable deadlines and requirements to ensure a successful event. Work closely with Sales Department to prepare room diagrams and photos, and facility insights; assist relationship managers in getting clients through the contract phase

Develop event timelines and communicate any pre-production deadlines.

Schedule and host kick-off calls with the clients.

Serve as the primary point of contact for the client leading up to the day event

Prepare and distribute all room diagrams

Work closely with the culinary and service team to finalize menus and timing

Partner closely with our AV Production to plan the client’s run of show and vision for physical and hybrid Studio Events as needed.

Host client Run of Show Review with AV Production team and Event Operations Manager.

Partner closely and oversee the execution of tasks by the Event Operations Team.

Assign and manage event tasks in our project management tools. Follow up as needed with the Event Operations Team to ensure tasks are completed to standard and on-time.

Create and maintain detailed event documentation for each booking

Responsible for the creation of PEO’s (Program Execution Orders), program diagrams, and invoices

Support our Event Site Production team with the collection of the livestream event platform details, including, but not limited to, agenda, speaker details, sponsor details, and other collateral.

Manage client expectations on available features, which also includes working closely with Product and Design teams to help inform future platform enhancements.

Conduct pre-event and post-event debriefs for our internal stakeholders.

Follow up with client with any post-event deliverables

Conduct weekly event meeting and regular PEO meetings

Provide status updates to internal and external stakeholders on pre-production milestones to ensure successful delivery on the day of the event.

Supervise proper calculation of all program checks and ensure client approval and signatures

Ensure collection of all program balances

What We Look For:

3+ years in a customer-facing role

Prior experience in event planning and project management

Comfort using web-based collaboration tools including, but not limited to Slack, Salesforce, SmartSheets, Google Suite

Familiarity with SaaS, event platform/video/web conferencing a plus

Strong business acumen and staying cool under pressure

Natural problem solver, obsessed with finding appropriate solutions to meet customer needs

Able to multitask, and obsessed with customer satisfaction

Who We Are:

Convene is a premium hospitality company that designs and operates meeting, event, flexible office, and membership spaces. With a network of 38 locations across nine cities in the U.S. and UK, Convene thoughtfully combines beautiful yet intuitive design, fully-integrated technology services, and a warm and welcoming environment to create a turnkey solution for extraordinary meeting and work experiences. Founded in 2009 with the goal of bringing hospitality and lifestyle into traditional commercial real estate assets, Convene partners with the industry’s top landlords to deliver increased value to their assets and premium experiences to their tenants. The company counts Hudson’s Bay Company, Ares, and RXR Realty among its investors and has been named one of America’s 100 Most Promising Companies by Forbes and a Best Workplace by Inc. magazine, Fortune magazine, and Built In. Learn more at

We’re Here For You:

At Convene, you’ll receive:

Generous paid time off, including an extra day off for your birthday

Participation in our pension scheme with contributions from Convene

Professional development support

Wellness subsidy to support your wellbeing

Savings on bikes and equipment through Convene’s Cycle to Work programme

A chance to be part of a dynamic, growing team

The opportunity to have a significant impact on your team and the business in the work that you do

Convene is committed to building an inclusive and diverse workforce. We are an Equal Opportunity Employer and welcome people from all backgrounds, experiences, abilities and perspectives.