Purchasing and Inventory Coordinator

Job Description

Dental Implants GPS offers a dynamic and supportive work environment, where your contributions will directly impact patient satisfaction and access to quality dental implant care. We provide competitive compensation, opportunities for professional development, and the chance to be part of a team that's making a difference in the dental industry.

Job Title: Purchasing and Inventory Coordinator

Position Summary: The Purchasing and Inventory Coordinator contributes to the business success of Dental Implants GPS by providing outstanding customer service and communication while ensuring the practices have the correct materials they need to function at the highest level. This role is responsible for keeping track of all inventory, ingoing and outgoing, within the company while staying on budget and placing orders.

The main duties will include ensuring inventory count is up-to-date, and ensuring that quantities of products, materials, supplies, and equipment are maintained at all times. This role will be responsible for planning, purchasing, tracking, and maintaining inventory levels. Ensure systems and programs are sufficient to meet the company’s inventory management needs for all products. Develop strategies and tactics for improving operation efficiencies, improving service levels, and setting and maintaining inventory levels as well as operation costs. The Home Office Location will be our Riverside Office located at - 6848 Magnolia Ave #100, Riverside, CA 92506

This position will require travel to maintain the inventory levels at all of our office locations including; Huntington Beach, Dana Point, Reseda, Riverside & West Covina.

Essential Functions and Duties:

Will report to the purchasing manager and partners with the lead dental assistant in each office

Compile order requests for clinic and dental supplies

Learn Sowingo or other inventory management software that we use, including all the fine points as adapted

Learn Airbase for appropriate invoice uploading and coding as needed

Places orders, generally once per week for each office

Tracks orders, alerts offices to eta, backorders, shortages

Finds alternative sources for backordered items as needed

Notifies purchasing manager of new vendors to set up accounts while striving to use vendors already set up

Finds resources for new items

Assists in training office staff in the use of Inventory management software

Assists in inventory counts

Trains center staff in reading packing slips

Liaison for departments with questions about supply product changes and resolve inventory issues

Perform clerical duties as required

Search and source potential suppliers and vendors

Track, measure, and analyze company expenditures

Make purchases based on prices, ongoing specials and promotions but staying within the budget for each individual office

Travel as needed to each location and check the inventory to record any excess of accumulating supplies and keep a log to make sure we order efficiently

Reviews current pricing versus pricing that is maintained in the inventory system

Requirements:

Excellent interpersonal, communication and organizational skills

Proficient computer skills including web-based order management systems

Dental experience or knowledge of dental terminology highly preferred

Ability to calculate figures and amounts such as proportions and percentages

Previous inventory coordination or purchasing experience required

Must be detail oriented

Must use correct grammar and have professional writing skills

Must have problem-solving skills

Other Duties:

Please note this job description is not intended to cover a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Individuals may perform other duties as assigned including working in other areas to cover absences or to equalize peak work periods or otherwise balance the workloa