Procurement Associate

Job Title: Procurement Associate

Job Grade: Grade 6

Department: Finance & Operations

Unit: Operations

Reports Directly To: Senior Procurement Coordinator

Works Directly With: Programs Team, Operations Team, Finance Team

Our client is seeking a Procurement Associate to join their team and support the acquisition and supply of goods, services, and works in a compliant and efficient manner.

Main Responsibilities:

Procurement Process:

Assist in developing and tracking procurement plans.

Coordinate sourcing process for goods and services.

Prepare procurement documents and ensure compliance.

Follow up with suppliers on delivery status and invoicing.

Reporting and Coordination:

Generate and disseminate procurement reports.

Coordinate communication with program teams and suppliers.

Provide support and training to staff on operations policies.

Facilities Maintenance:

Support maintenance of office facilities and fleet.

Research parts availability and costing for fleet maintenance.

Liaise with vendors for repairs and renovations.

Key Performance Areas:

Uphold professionalism and organization mission.

Share weekly tracker/plan with program teams and Supply Chain Manager.

Ensure all travel requests are approved before processing.

Maintain accurate inventory reports and follow up on processes.

Requirements

Qualifications and Skills:

Professional Diploma holders with relevant experience.

Bachelor’s degree in Purchasing/Supplies is an advantage.

Minimum three years of experience in similar role.

Proficiency in MS Office applications.

Strong team player with excellent communication skills.

How to Apply: Interested candidates should submit their resume.