Personal Assistant

Job Description

Job Description:Personal Assistant

Schedule:Full-Time, 5 days/week, 9 AM 5 PM with flexibility

Location:New York City moving to Greenwich, CT within a year

Target Compensation: $110,000 $150,000/yr.

2 weeks of vacation

Overview

A busy principal is seeking a highly capable assistant to tend to personal and business matters which would include family schedule, correspondence, vendor management, as well as routine and mundane, but essential, day-to-day duties.

Must be experienced working in a fine home and demonstrate skill and depth in assisting an active principal with two children.The client prefers someone who is confident, poised, professional, friendly, non-obtrusive, and highly trustworthy.

Duties

Maintain a busy, complex, changing schedule

Ensure accurate communication of schedule always in addition to a daily review of upcoming schedule at the end of each workday and coordination of schedule with spouses assistant and driver when needed

Pay monthly bills and maintain detailed filing; for multiple entities and multiple accounts

Manage personal projects such as tracking and submitting medical claim reimbursements; preparing expense reports; holiday card lists; etc.

Run errands as needed and answer phone

Oversee home vendors and staff

Assist with travel coordination

Collaborate with professional advisors (accountant, financial advisor, etc.)

Key Success Factors / Fit

Professional, capable, self-confident

Strong communicator, both written and verbal

Able to maintain composure in a high-performance environment

Highly proactive and resourceful, able to solve problems with minimal oversight

High level of discretion, loyalty, and integrity

Ability to adjust to and accommodate changing circumstances

Highly organized & excellent eye for detail

Work well with other family members and staff

Requirements

5+ years experience as an executive admin, or personal assistant

Solid computer skills; familiarity with QuickBooks and Excel

Adhere to Confidentiality Agreement & Full Background Check

Valid Drivers License

Non-Smoker