Proposal Coordinator

Job Description

Description

Banyan is a woman-owned, mission-driven agency with nearly 30 years of experience creating communications solutions for nonprofits, foundations, community organizations, and government agencies. Banyan’s work is driven by our belief that creative communication can illuminate thinking, inspire action, motivate positive behavior, and enable individuals and communities to create positive, lasting change in the world.

We are seeking an experienced Proposal Coordinator to join a dynamic, inclusive, and human-centered business development team. Curiosity, humor, and a desire to learn and grow are essential for thriving in this position.

Key Responsibilities

As a Proposal Coordinator at Banyan, you will:

Provide administrative support to the business development team by coordinating meetings, taking notes, and actively participating in discussions.

Manage proposal deadlines, submissions, and win/loss records using Salesforce and Google Drive. Take responsibility for entering and updating data in Salesforce, ensuring completeness and accuracy. Regularly check data integrity and quality and address any issues found.

Support the team by coordinating and attending conferences and industry events.

Maintain positive working relationships with partners, both internal and external.

Collaborate closely with the colleagues to strategize, troubleshoot, and support a culture of open, thoughtful feedback and continuous improvement.

Work with the Proposal Manager to develop production schedules, compliance matrices, outlines, teaming agreements, budget assumptions, etc. Follow all proposal guidelines and procedures for creating outlines, building templates, preparing review drafts and final editions, scheduling meetings, and tracking the completion of assignments.

Help research, gather, and validate information for pursuits using federal procurement websites and database (e.g., SAM.gov, GovWin, FPDS, USA Spend).

Participate in assigned proposal/capture activities by providing support as requested.

Organize all files and documents related to pursuits, including RFQs, Q&A, proposal attachments, submission files, and more to ensure accurate and complete archives.

Assist in market research to assist technical staff in identifying and prioritizing clients and key pursuits.

Participate in all aspects of proposal preparation, including development and collection of materials such as project descriptions and resumes. Draft proposal content, with guidance from Proposal Writer. Edit and revise text according to feedback.

Efficiently manage multiple projects with tight deadlines, keeping a commitment to delivering exceptional quality deliverables.

Success in this role requires strategic cultivation of knowledge, skills, and best practices in federal contracting, competitive analysis, and proposal strategy across business development initiatives.

Skills, Knowledge and Expertise

This role requires a track record of demonstrable work experience, showing that you:

Are comfortable giving, and embrace receiving, feedback.

Can work both independently and as part of a team.

Can work effectively in a fast-paced environment, often managing multiple, simultaneous bids, shifting priorities, and tight deadlines - all while maintaining quality of work and a focus on customer service.

Possess a working knowledge of federal procurement and contracting.

Are keenly attentive to detail and follow-through skills.

Required skill and experiences include:

Bachelor’s Degree in related field and 2+ years of experience as a proposal coordinator, or 5+ years of experience in a similar position.

Strong skills and attention to detail in writing and editing.

Experience with Apple OS or ability to quickly learn.

Experience with Salesforce or similar data management system.

Understanding of federal procurement and contracting landscape and processes. Preference will be given to candidates with experience with HHS clients.

Desired skills and experiences include:

Able to effectively prioritize and work independently.

Strong analytical skills, attention to detail, and excellent proofreading abilities.

Ability to synthesize information and present findings clearly in both writing and orally.

Ability to maintain a positive attitude under stress and ability to work with a diverse group of personalities.

Excellent organizational skills, writing skills, and oral communication skills.

Benefits

Compensation:

The Expected salary for this role is $72,500 per year.

What we have to offer:

As a full time employee, you will be eligible for the benefits available to Banyan’s employees, including:

Unlimited paid vacation (we mean it, and we model it!)

Health, dental, vision, and life insurance, eligibility begins on your first day of employment

Employer-matched 401k

FSA plan

Employee Assistance Program

Company paid cell-phone plan

Generous paid family leave

But wait there's more:

We offer a hybrid (in-person & remote) workplace setting, with a modern office and a fully stocked kitchen in the heart of East Atlanta.

Our culture includes but is not limited to: Happy hours, casual work environments, company lunches, holiday parties, and the best part, flexibility and trust.

Company-sponsored opportunities to travel and gather with your teammates at events, all-hands retreats, etc.

Option to join internal initiatives you may be passionate about like our equity team, wellness committee, or holiday team!

Banyan Communications is an equal opportunity employer, and committed to creating a diverse, equitable, and inclusive employee experience for all. We stand in solidarity with the Black Lives Matter Movement and the ongoing global fight against all forms of racism, hate, brutality, and oppression.