Executive Assistant

Responsibilities

Manage complex calendars and schedules, including prioritizing appointments and meetings.

Coordinate logistics for meetings, including room bookings, agendas, and materials preparation.

Act as a liaison between the President/Founder and internal/external stakeholders, demonstrating professionalism and discretion in all communications.

Handle sensitive and confidential information with the utmost discretion and integrity.

Anticipate the needs of the President/Founder and proactively address them.

Prepare and edit correspondence, reports, and presentations as needed.

Conduct research and compile data as requested.

Assist with special projects and initiatives as assigned.

Maintain accurate records and files.

Prioritize and manage incoming requests and inquiries, ensuring timely responses and appropriate follow-up actions.

Streamline administrative processes and implement efficiency improvements to enhance workflow.

Collaborate with other team members to ensure seamless coordination and support across the organization.

Ideal Experience

Bachelor's degree preferred.

Minimum of 5 years of experience as an Executive Assistant or similar role, supporting senior executives.

Proven ability to manage competing priorities and deadlines effectively.

Exceptional organizational and time management skills.

Strong written and verbal communication skills.

High level of discretion and confidentiality.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

Ability to work independently with minimal supervision.

Flexibility and adaptability to changing priorities and environments.

Positive attitude and strong work ethic.

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.