Legal Secretary - Global Law Firm, Financial District

Our client, a leading global law firm in NYC, is seeking a sophisticated, tech-savvy, experienced Legal Secretary/Executive Assistant to join their growing firm.

Flexible for 5 days a week during training and when required by attorneys and business needs.

Work from home on Mondays and Fridays on rotation

Gorgeous new office space in the Financial District.

In this role you will support 2-3 partners and a small team of associates with high level executive administrative support in addition to assisting with attorney billing, presentations, events and marketing efforts.

Our ideal candidate has strong technical skills, is comfortable in a fast-paced, collaborative team and has previous experience supporting a Partner or similar level.

If you are a career legal executive assistant who enjoys working in the legal space and is looking to join a new firm with a positive, forward thinking culture - we want to hear from you!

What you will do:

Manage multiple calendars on MS Outlook

Liaise with clients and build relationships with their teams

Act as a point of contact for attorneys

Meeting preparation

Drafting and proofreading documents

General administrative support including photocopying, printing and scanning

Maintain physical and digital filing systems

Answer phones and manage accordingly

Handle attorney billing process

Submit and process expense reports

Manage contacts in Outlook; enter new contacts for business development

Edit client presentations on PowerPoint

Organize client events and dinners

Provide back up coverage to other EAs at the firm as needed

What you will need:

Associates degree/Bachelor’s degree

3-5+ years of experience of partner support

Microsoft Office including Word, PowerPoint, Outlook and Excel

Excellent communication skills

Excellent organizational skills and attention to detail

Strong relationship building skills

Exercise a high level of discretion and confidentiality

A strong team player; flexible to cover for other EAs as needed

Willingness to learn and grow in the role

Hours are 9-5pm w/ hour lunch. OT eligible.

Incredible benefits, work/life balance and generous compensation and training and growth opportunities.

If this sounds like you, please submit your resume for immediate consideration!

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