News Administrative Assistant

News Administrative Assistant

WESH 2/CW18 is seeking a News Administrative Assistant to support the News Director and other newsroom personnel in meeting the administrative needs of the News Department. This individual is a key member of the news team charged with ensuring the department operates smoothly from an administrative standpoint. You will also serve as a liaison to other Station departments. You have a passion for Central Florida news and issues in our local communities because you will also assist the assignment desk in short term and long term planning. You should have the ability to build a diverse and robust rolodex. You must possess excellent and positive communication skills and interact well with others. Trustworthiness is a key trait as this individual will be exposed to highly confidential information. You will report to the News Director.

Job Responsibilities:

Take part in recruiting and onboarding new hires; provide training for new hires in various systems including ADP, Concur and When 2 Work

Help manage WESH 2/CW18 LinkedIn account. Post job openings and help with recruiting efforts.

Enthusiastically communicate various station and companywide opportunities and initiatives

Liaison between News Department and all other WESH 2/CW18 departments

Assist newsroom supervisors with weekly ADP timecard approvals and submissions

Make travel arrangements for employees, candidates and consultants

Help news managers with expense reports

Oversee ordering and delivery of office supplies for News Department

Help bureau crews with supplies and any other needs

Provide administrative support when needed to other departments and projects

Assist news managers with logistics for big events - including specials, elections, hurricanes, and other projects

Manage licensing requests for WESH 2 News footage

Work with News Director to respond to subpoenas

Help catalog historical video files

Cell phone management of all newsroom employees

Manage WESH internship program and Emma Bowen Fellowship

Prepare items for job/internship recruitment efforts

Review, research and respond to all talent appearance requests

Retrieve, sort and distribute mail to newsroom and manage newsroom mailboxes

Answer viewer phone calls, mail, and email

Inventory, order, and budget control of office supplies

Monitor department appliances and make sure they are in working order, maintained and cleaned out.

Keep up with news department bulletin boards

Handle credentialing for News Department for Kennedy Space Center, NASA, courthouses, political and tight security events

Respond to News employees' questions or requests

Plan News department parties, lunches, dinners and help the General Manager's Executive Assistant with annual station

Acknowledge employee special events ie: birthdays

Order cakes, gifts, and flowers

Provide switchboard relief or extra assistance to GM's Exec. Assistant

Any other task assigned my news managers

In-person attendance required

Requirements:

Maintain confidentiality in all aspects of the position

Be a strong team player, take initiative, and be an enthusiastic go-to person

Excellent communication and interpersonal skills

Must be detail-oriented, a quick learner, and self-starter

Must be organized and able to multitask

Maintain a professional and positive attitude

Support a culture of teamwork, collaboration and a growth mindset

Must be able to work inside the WESH 2/CW18 newsroom

Must be flexible with hours for Election and Hurricane coverage

1-2 years working in a fast-paced office environment

Proficient in MS Office; Excel, Word, PowerPoint

Familiarity with writing news copy, ENPS, Adobe Premiere and non-linear video editing a bonus

Hearst Television is a proud supporter of military veterans. Related military training and experience will be considered

Diversity Statement

At Hearst Television we tell stories every day. Stories about people of all cultures, backgrounds, perspectives, and identities. That's why, behind the scenes, we believe in being an organization as diverse and varied as the audience we reach, ensuring that the content we create is more compassionate, and more representative of the communities we serve.

Benefits

Hearst's benefit programs are modern, flexible and designed to focus on you. As a Hearst employee, you and your spouse or partner or dependents would have access to the following benefits.

Medical Dental Vision

401(k) matching

Emotional Wellness Support

Paid Time Off

Paid Parental Leave

LGBTQ+ Health Services

Additional benefits to meet your and your family's needs

About Us

Hearst Television (HTV) owns and/or operates 35 television and two radio stations serving 27 media markets across 39 states reaching over 22 million U.S. television households. HTV is recognized as one of the industry's premier broadcasting companies and has been honored with numerous awards for distinguished journalism, industry innovation, and community service.