Secretary - Month

Summary: To perform a variety of basic secretarial activities in support of technical, professional and supervisory staff within a department or school site; and to provide processing and data entry support; and to provide information and assistance to faculty, staff, students and parents.

This individual is cross-trained to demonstrate the use of cost-effective procedures in fiscal management.

This individual assists management in making decisions that may have a great impact on others.

However, most of the decisions made are discussed with the Principal prior to implementation.

Essential Duties: (These duties represent a sample and may vary by position.) * Acts as a receptionist, responds to requests and inquiries and assists visitors with directions and information.

* Operates standard office machines such as typewriters, photocopiers, duplicating machines, telephones, calculators and computers.

* Participates in the duties related to the administration of an office, assists in preparing comprehensive reports and recommending improvements in work flow, procedures and use of equipment and forms.

* Prepares reports, handbooks and agendas.

* Utilizes positive human relation skills to interact with teachers, assistant principals, administrators, other staff, students and parents in fulfilling requests for assistance as appropriate.

* Opens, sorts and distributes incoming mail.

* Performs special projects and assignments as requested; prepares reports; gathers, assembles and summarizes information and data.

* Assists in training and monitoring the work of temporary secretaries or student assistants; may assist in providing training to clerical staff as appropriate.

* Orders, stores and issues supplies and materials; maintains office supply inventory records.

* Maintains copier maintenance and monitors staff usage.

* Assists with the organization and implementation of the procedures for the opening and closing of school for staff and students.

* Creates and maintains bulletin boards.

* Responds to emergencies, such as bomb threats and lock downs.

* Assists with safety audits.

* Enrolls and withdraws students.(Elementary) * May be responsible for the attendance function.

(Verifies early dismissals, enters absentee data and maintains absentee reports). * Maintains all aspects of student files.

(Creates cumulative folder and Kardex and updates annually; establishes and maintains filing and check out system; updates all student information) .(Elementary) * Maintains copier maintenance and monitors staff usage.

* Maintains all administrative and staff files.

* Meets with new parents and students to begin registration and orientation process.

* Places test labels on kardex.

* Issues work permits.(High School) * Processes free/reduced lunch forms.

* Prints and sends transcripts to requesting schools, businesses, programs and individuals; collects money for and logs transcripts sent.(Middle and High Schools) * Cross-trained in financial procedures to serve as back-up.

* Issues work Permits and Driver's Eligibility Certificates.

(High School) * Insures compliance with federal, state, local and school system rules and regulations.

* Assists students with minor injuries; dispenses medications according to physician's directions, calls parents as needed.

* Screens telephone callers, responds to complaints and requests for information on regulations, procedures.

Refers others to appropriate personnel.

* Maintains a working knowledge of the Family Educational Rights and Privacy Act regulations and serves as school's point person for articulation and adherence to guidelines.

* Distributes report cards and other quarterly reports.

* May process payroll.

* Performs related as assigned.

Education and Experience: Minimum * High School Diploma or G.E.D.

with Secretarial Coursework * One year of related experience required.

Desired * Associate degree * Secretarial experience in a school setting Licensing / Certification Requirements: N/A