Assistant Director - Facility Operations

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains our uniform quality. Our firm unites site staff with a centralized administrative team, each contributing to the firm's goals and client needs. The CENTERS team is innovative, entrepreneurial, trail-blazing, and ambitious for both CENTERS and our clients. Today, CENTERS provides management services for 14 clients.

Responsibilities

Job Summary

The Assistant Director assists with facility operations including supervising student maintenance staff, coordinating and conducting preventive maintenance and repair, facilitating departmental sustainability efforts, managing custodial services, and serving as the primary liaison to the client's facility operations unit.

This position will work on-site at our DePaul University client location in the Lincoln Park neighborhood of Chicago, IL. Since the opening of the Ray Meyer Fitness and Recreation Center in 1999, CENTERS has provided recreation management services to DePaul. DePaul is an innovative Catholic, Vincentian university anchored in the global city of Chicago and is dedicated in making education accessible to all, with special attention to including the underserved and underrepresented communities.

Essential Functions

Collaborate with the Associate Director and university trades on general facility repairs; Coordinate general facility in-house inspections and maintenance

Schedule and track repair service for all fitness equipment and stock necessary parts, tools, and equipment

Train staff to properly conduct preventative maintenance on equipment, conduct minor repairs and identify problems to be repaired by a third-party vendor

Assist in planning and administering Maintenance Days facility closures

Oversee pool maintenance, and annual inspection

Manage the procurement of all facility related consumables for the department; Research and recommend fiscally and environmentally sustainable products

Serve as the primary contact for university housekeeping and third-party janitorial service; Communicate special cleaning projects, emergency needs, and facility schedules as needed

Assess facility policies and procedures to maximize departmental sustainability impact

Collaborate with other full-time staff members, campus partners, and CENTERS colleagues on various projects, work teams, and committees

Responsible for the preparation, forecasting and monitoring of income and expense budgets

Prepares and delivers required and requested reports and data to the client and CENTERS central office

Staff Supervision

Hire, train, schedule, supervise, and appraise the Maintenance Assistant position; comply with department and university student staff supervision protocol

Responsible for approving timecards and preparing necessary documents/reports for bi-weekly payroll

Prepare, monitor, and approve student payroll budget

Site Specific Responsibilities

Collaborate with Facility Operations and the Center for Students with Disabilities to ensure Campus Recreation is compliant with federal regulations

Oversee the preventive maintenance program for fitness equipment at Ray Meyer Fitness & Recreation Center and Loop Fitness Center

Provide support to student building managers and staff where necessary, including large scale rentals and special events

Qualifications

Education and Experience

Bachelor’s degree or 6 or more years of work experience required; Master’s preferred

Demonstrated experience within facility operations, managing and maintaining facilities or equipment

Current American Red Cross CPR/AED/FA certification (or willing to obtain)

Current American Red Cross CPR/AED/First Aid Instructor certification (or willing to obtain)

Demonstrated experience in developing and implementing policies and procedures

Skills and Abilities

Human resource management abilities

Leadership and supervisory abilities

Ability to work as part of a professional team that collaborates effectively with colleagues

Entrepreneurial spirit and enthusiasm

Analytical skills to: identify problems, assess alternatives, render consistent, logical decisions

Ability to work independently

Ability to thrive in an environment that values high expectations, accountability, and balanced lifestyles

Work Environment and Physical Demands

Work Environment

Physical presence on-site at client location

Office environment/fitness center environment

Moderate to loud noise

Occasional regional and national travel

Occasional evening or weekend work

Non-smoking environment

Physical Demands

Sitting at desk or table for at least 60% of the work day

Working in a fitness center environment

Must be able to traverse throughout buildings and campus

Regularly ascending/descending building levels and occasionally ladders or stools

Must be able to lift, move and set up items weighing as much as 50 lbs.

Must be able to discuss, converse with, and exchange accurate information with event patrons, staff, stakeholders, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

regular full-time