Office Manager / Bookkeeper

Job Description

Benefits/Perks

Flexible Scheduling

Competitive Compensation

Paid Time Off

Job Summary

We are seeking an office manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include bookkeeping using Quickbooks online, paying invoices, collections, negotiating with vendors, filing and organizing office paperwork. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures. Ideal candidate is also able to recognize and solve issues on his/her own and does not require constant hand holding.

Responsibilities

Design office procedures and protocols with efficiency and organization in mind

Create, update, and maintain office procedures

Work with IT department to ensure office equipment in good working order

Pay and record invoices

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Collections

Employee badging

Lien releases, NTO's, Certificate of Insurance requests

Manual updates and organization

Qualifications

High school diploma/GED required, some college preferred

Previous experience as an Office Manager or similar position preferred

Understanding of office equipment, systems, and procedures

Skilled in Quickbooks online, Microsoft Office, Excel, Outlook

Excellent time management skills and ability to prioritize multiple tasks

Strong problem-solving skills and attention to detail

Excellent verbal and written communication skills