Administrative Assistant, Religious & Spiritual Life/Community

The Position:

Administrative Assistant, Religious & Spiritual Life/Community Engagement

Job Summary:

Reporting to the Director of Religious & Spiritual Life and the Director of of Community Engagement, the Administrative Assistant serves as the first point of contact for each department, coordinates office space, interfaces with students, staff, faculty, and community partners, and provides administrative and logistical support.

Schedule & Benefits: Looking for a full-time position with some extra time off in the summer? This is a benefit-eligible position with an anticipated schedule of 37.5 hours per week, Monday – Friday, August through May, 25 hours per week in June and four weeks off in July (1,750 hours per year). Some weekend/evening hours may be required on rare occasions (<5% of time worked) and flexible hours may be possible when students are on break. Muhlenberg offers a highly competitive benefits package, including but not limited to, generous holidays (including 3 days off for Thanksgiving and an extended winter break between Christmas Eve and New Year’s Day), vacation (15 days per year to start), sick leave, paid parental leave, tuition opportunities at the undergraduate and graduate level, medical, dental and vision coverage, flexible spending plans, College-provided short-and long-term disability at no cost to the employee, life insurance, and retirement.

The College & Surrounding Area: Founded in 1848, Muhlenberg College is a private, residential liberal arts college offering baccalaureate and graduate programs. At Muhlenberg, we are committed to a campus community that ensures students, faculty, and staff of all backgrounds feel welcome, respected, valued and included. Muhlenberg College is dedicated to shaping creative, compassionate, collaborative leaders through rigorous academic programs in the arts, humanities, business, natural sciences and social sciences; pre-professional programs in law, health and theology; and progressive workforce-focused post-baccalaureate certificates and master’s degrees. A diverse city of 125,000 located in Pennsylvania’s scenic Lehigh Valley, Allentown is the third-largest city in the state and is located just 60 miles north of Philadelphia and 90 miles west of New York City. The region, also comprising neighboring Bethlehem, Easton and more, is home to a vibrant arts scene, extensive parks and recreational opportunities, and a rich blend of diverse cuisine. Check out Allentown and Life in the Lehigh Valley Muhlenberg College to learn more.

Characteristic Duties and Responsibilities:

Manage the front desk at Fahy Commons, greet visitors, answer inquiries in-person, by phone, and email, and provide general information.

Order, organize and maintain office, student groups/clubs/programs & Chapel supplies.

Maintain expense receipts, support credit card reconciliation and reporting, process check/reimbursement requests, and track budget transfers.

Manage room reservations, facilities’ work-orders, and catering requests.

Supervise work-study students from the Office of Religious & Spiritual Life and the Chapel, provide training for student staff to cover front desk duties and manage phones, and support the logistical needs of the MULE Community Cabinet.

Oversee specific logistics of events for both offices. (ie. Candlelight Carols, Jefferson Field Day, etc.)

In accordance with Muhlenberg Communications & Marketing policies and practices, promote and publicize weekly programs through social media, and assist in the production of posters, banners, flyers- including assisting with printed worship bulletins and online newsletter for Chapel.

Assist students with volunteer clearance processes related to working with children and facilitate the Community Engagement driver certification process.

Arrange weekly transportation for community engagement programs in collaboration with college transportation coordinator and professional travel when needed.

Maintain Community Engagement database: enter, track and prepare reports as needed for student clubs/organizations, the Advancement Office and other documentation as requested.

May perform other duties as assigned.

While no one person may possess all the qualifications listed below, the ideal candidate will have many of the following professional experiences and characteristics:

Qualifications:

High school diploma or equivalent required.

Minimum two years’ experience in a service-oriented, professional office environment and a commitment to continual learning and engagement with support for programs related to diversity, equity, inclusion, and belonging.

Technological proficiency including G-Suite and MS Office, and a willingness to learn new programs.

Essential skills include attention to detail, the ability to multitask, ability to work independently and as part of a collaborative team, and adhere to a high level of confidentiality.

Ability to plan and prioritize tasks.

Active commitment to diversity, equity, inclusion and belonging.

A willingness to learn the expressions and structures of the ELCA and its local resources as well as the wider networks of community engagement in Allentown and the Lehigh Valley.

An openness to support the wider expressions of faith and discernment in a pluralistic Office of Religious & Spiritual Life.

Successful completion of satisfactory background checks.

To apply, upload your complete application package as a single PDF document. A complete application package includes: 1) cover letter; 2) resume; 3) separate diversity statement summarizing professional experiences and capacities that prepare you to contribute to our diversity, equity, and inclusion goals; and 4) names/contact information for three professional references. Application review will continue until the position is filled. To initiate your application, use the APPLY button.

An equal opportunity employer, Muhlenberg College is committed to recruiting and retaining outstanding faculty and staff from racial and ethnic groups that have been traditionally underrepresented in higher education. Please visit our Diversity & Inclusion page for additional information about Muhlenberg's commitment to supporting a diverse and inclusive community.

Legal Notice

Muhlenberg College Annual Crime Reporting- As provided by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act of 1998, prospective employees of Muhlenberg College are entitled to request and receive a copy of the College Annual Security Report (ASR). The ASR can be accessed at . This report includes crime statistics on certain reportable crimes, as well as Muhlenberg College Safety Policies. The report also includes institutional policies concerning campus safety and police, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault and other matters. Anyone wishing a paper copy of the ASR may contact the Campus Safety Office at .

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