Executive Assistant

Job Description

Description:

Creating extraordinary experiences resulting in Raving FANS !

Duties:

Work directly with CEO on a day-to-day basis

Manages executives’ schedule and acts as liaison for CEO with primary clients and bankers/investors

Prepares information, research and reporting

Keep the CEO office organized and office supplies in stock

Plans/organizes and implements events such as meetings, business luncheons, or client dinners

Arranges travel, accommodation, itineraries, manages office supplies, monitor press activity

Prepares reports, presentations, and data, as well as maintaining files, records, and correspondence for meetings

Maintains clerical duties, taking memos, photocopying, organizing digital documents

Plan employee team building activities. ?

Performs various administrative functions in support of the CEO to assist in the achievement of effective and efficient operations.

Performs daily trip/hours KPI for all stations including reporting out and follow-up with leaders who are over their trip/hours KPI goal.

Manage all station office supply orders to ensure spending is within budget.

Assists in the completion, collection, and assembly of information for special projects and programs, as assigned.

Assists and conducts research, gathering statistical information to provide a written response.

Schedules and organizes all corporate sponsored functions, community outreach, and assists station leaders with planning and funding employee recognition events.

Trains others in use of software, equipment, and other office systems.

Qualifications:

Position requires an associate degree with a minimum of five to seven years executive secretarial experience or a bachelor’s degree with a minimum of three years executive secretarial experience, preferably in a multi-location, fast-paced environment.

Must be highly proficient in MS Office products and mobile technology

Must be highly proficient in oral and written communications, able to work independently, handle multiple tasks, be very organized, and be a self- starter.

Must have considerable knowledge of office practices and procedures.

The ability to handle sensitive issues in confidence is essential.

Must possess a positive attitude, be customer service focused, and be able to work well with others in a team environment.

Must have schedule flexibility and ability to be on call outside of work hoursRequirements: