Commercial Division Administrative Specialist

Job Description

Position: Commercial Division Administrative Specialist

Branch Location: Maryland

Summary/Objective:

The Commercial Division Administrative Specialist will play a pivotal role in ensuring the efficient operation of our commercial division. The primary responsibilities will encompass various aspects of administrative support, invoice management, payment processing, and scheduling. The Commercial Division Administrative Specialist should be highly organized, adaptable, and capable of working in a fast-paced, evolving environment.

Essential Functions and Responsibilities:

Invoice Management

Download and upload invoices to multiple online portals and platforms

Utilize Microsoft Excel to create consolidated invoices, streamlining billing processes

Payment Processing

Receive and accurately apply electronic payments to customer accounts

Account Scheduling

Assist in manually scheduling commercial accounts, optimizing resource allocation

Account Receivables

Collaborate with the team to collect outstanding invoices, contributing to healthy cash flow management

Adaptability

Demonstrate the ability to quickly acquire new skills and adapt to changes in our dynamic work environment

Compliance

Strictly adhering to all company policies, procedures, guidelines, and promoting a culture of accountability and professionalism

Required Experience:

Minimum Qualifications

Excellent attention to detail and organizational skills

Proficiency in Microsoft Excel and other relevant software

Strong communication and team work abilities

Previous experience in administrative roles is a plus

Ability to learn quickly and adapt to changing environments

Commitment to upholding company policies and standards