Purchase & Sales Specialst

Job Description

Job Title: Purchase and Sales Specialist

Location: Inglewood, fully onsite

Work Schedule: Monday - Friday, 9:00 AM - 5:00 PM

Sales Support Responsibilities:

Provide assistance and support to the sales team by promptly addressing customer inquiries, processing orders, and maintaining sales-related databases.

Play a pivotal role in ensuring seamless sales operations and enhancing customer satisfaction.

Purchase Order Management:

Acquire expertise in generating part numbers and descriptions for products.

Input information into GP (Great Plains) and issue purchase orders to vendors within a 24-hour timeframe.

Efficiently track, document, and organize product samples received from vendors, competitors, and customers.

Produce a weekly report on sales samples sent to customers, ensuring prompt follow-up by the sales team.

Traffic Coordination:

Serve as the primary point of contact for inquiries concerning shipping schedules and container arrivals.

Sales and GP Maintenance:

Issue sales orders, back orders, and shipping orders on a daily basis, ensuring accuracy and timeliness.

Bookkeeping Responsibilities:

Assist in maintaining financial records, including accounts payable and receivable.

Reconcile invoices and ensure timely payment to vendors.

Support in the preparation of financial reports and statements.

Operations Responsibilities:

Report Generation and Analysis:

Leverage GP data to extract, analyze, and present reports offering valuable insights for decision-making.

Amend existing SQL reports and develop new ones to address evolving operational needs.

Products Responsibilities:

Standardization of Product Information:

Collaborate with the Design team to standardize the style of product information and specification/data sheets for all company products.

Documentation Copy Editing:

Review and rectify grammatical and spelling errors in documentations from Asia, ensuring accuracy and clarity.

Qualifications:

Bachelor's degree in Business, Operations, or a related field.

Strong attention to detail and ability to thrive in a fast-paced environment.

Proficient in using ERP systems, especially Great Plains (GP).

Excellent organizational and multitasking skills.

Strong communication skills, both written and verbal.