Accounting Administrative Assistant

Accounting Administrative Assistant

Reports to: CFO

Department: Accounting

Job Description:

The Accounting Administrative Assistant (Admin) works under the direction of the CFO. The Administrative Assistant oversees and manages all department procedures and tasks as assigned. The “Admin” will coordinate administrative activities, retrieve, organize and disseminate information, plan and schedule meetings, oversee data bases, work on special projects, tasks assigned by the CFO.

Duties:

all aspects of Accounting department coordination

directly with Chief Financial Officer to scan and keep documents organized on internal drives

with incoming and outgoing mail distribution related to Accounting department

schedule of CFO

with set up and breakdown of conference room areas related to Accounting department meetings

keeping for Accounting department

of records and retrieval of records

arrangements for CFO when required

and modify documents i.e. reports, memos, letters, using word processing, spreadsheet, database and other presentation software such as Microsoft Office or other program.

general clerical duties to include but not limited to bookkeeping, copying, faxing, mailing, filing, general correspondence for CFO

confidentiality in all aspects of your job performance

staff in assigned project-based work

training with other administrative assistants

Qualifications – To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associates Degree or better or equivalent experience

Must be computer literate in all programs including excel (spreadsheets), word, power point

Good problem solving skills

Ability to communicate effectively

Ability to follow oral and written instructions

Knowledge of Accounting

be able to work independently as well as within a team

work within deadlines

of principles and practices of organization, planning, records management general administration and Accounting