ESY - Secretary

ESY - Secretary (Summer 2024) THIS IS A SUMMER POSITION.

EMPLOYMENT IS SEASONAL AND TEMPORARY PROGRAM DESCRIPTION: REPORTS TO: The position reports to the ESY Site Coordinator, who works in close collaboration with the Director of Extended School Year and Expanded Learning in the Office of Special Education.

For questions about this position, please email . PROGRAM SCHEDULE: The instructional hours for students are 5 hours per day, 5 days per week, for 5 weeks from July 8 to August 9, 2024.

The Secretary is expected to: * Work a 6-hour day, 5 days per week, for 5 weeks (this includes 30 minutes for student arrival and 30 minutes for student dismissal). * Attend PD dates in June.

* Set up a Main Office workspace and attend Open House and Professional Development dates in late June or early July for a total of 13 hours.

RESPONSIBILITIES: * Work all 25 days of the program.

* Provide clerical support to the ESY Site Coordinator and lead staff at the assigned ESY Site.

* Participate in the paperwork and data entry related to student attendance and payroll reporting (Google Sheets), including updating of staff rosters and student lists if requested by the ESY Site Coordinator.

* Assist with record-keeping of sign-in and sign-out, and attendance.

* Record and report time for bus monitors.

* Support the Site Coordinator to manage schedules for direct and related service providers.

* Manage education and/or miscellaneous supplies for the site.

* Maintain any active incidence forms.

* Maintain and update contact information for families.

* Maintain and convey health information to nurses.

* Maintain office area and machine/office equipment.

* Answer telephone calls in a professional manner, and redirect calls where appropriate.

* Complete all assignments in a timely fashion.

* Prepare records and materials for archiving.

* Perform other duties as requested by the ESY Site Coordinator.

TERMS: * Hourly rate determined by candidate experience level and school-year role, ranging from $23.17/hour to $28.16/hour.

[For existing BPS employees, the rate is based on an individual's school-year secretary or clerk pay rate.] * Anticipated total of 150 paid hours on-site.

* Payroll will be processed on a biweekly basis after receipt of completed timesheets in accordance with the BPS summer payroll schedule.

* All employees must read and agree to the BPS 2024 Summer Program Terms of Employment.

* Job offers are conditional and based on sufficient enrollment/attendance QUALIFICATIONS - REQUIRED: * Per Guild rules, the school secretary currently working in the building has the right to the position before anyone else is interviewed.

* Clerical experience.

* Demonstrated ability to lead, manage, and collaborate.

* Ability to utilize Google Docs, Google Sheets, and Google Forms.

* Current Crisis Prevention Intervention (CPI) certification.

* Completion of City of Boston Residency Affidavit.

* Current authorization to work in the United States.

Candidates must have such authorization by their first day of employment.

QUALIFICATIONS - PREFERRED: * Forty-eight (48) Credit Hours of College Coursework or an Associate's Degree.

* Experience in BPS and working with students with disabilities or special education teachers.

* Ability to work collaboratively with others.

* BPS values linguistic diversity and believes that candidates who speak another language bring added value to the classroom, school, and district culture and diversity.

BPS is particularly interested in candidates who are fluent in one of BPS' official languages: Spanish, Creole (Cape Verdean), Creole (Haitian), Chinese, Vietnamese, Portuguese, & Somali.

NONDISCRIMINATION POLICY The Boston Public Schools, in accordance with its nondiscrimination policies, does not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals' dignity or interferes with their ability to learn or work.